Executive Assistant - Music & Entertainment Job at Heritage Auctions
Are you an experienced Executive Assistant with excellent organizational, administrative, and interpersonal skills? Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 40 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.
LOCATION:
South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane
SUMMARY: This role will be responsible for performing various Executive and legal administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
High School Diploma.
LOCATION:
South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane
SUMMARY: This role will be responsible for performing various Executive and legal administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Overseeing multiple projects concurrently and communicating critical issues to our Executive members.
- Reviewing and preparing internal and external corporate and legal documents.
- Handling numerous confidential matters, both professional and personal, with discretion and diplomacy.
- Coordinating travel arrangements.
- Maintaining an appointment schedule by planning and scheduling meetings and travel.
- Interacting with high-level clients and vendors as needed.
- 7+ years of administrative assistant experience; 2+ years providing administrative support to C-level executives
- Legal experience, preferably in business and/or contract law
- Demonstrated problem-solving skills and independent decision-making in a high-pressure environment
- Ability to uphold a strict level of confidentiality
- Extensive knowledge of Word, Excel, and Outlook
- Ability to accurately type 70+ wpm.
- Outstanding communication skills, both verbal and written
- Extremely adept at interfacing with senior management and customers
- Highly polished with impeccable interpersonal skills
- Strong project management skills to take on various projects.
- Prior employment experience must demonstrate job stability
High School Diploma.
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