Executive Assistant to the Department Head Job at North Carolina State University
Job Posting Information
Posting Number
PG193178SP
Internal Recruitment
No
Working Title
Executive Assistant to the Department Head
Anticipated Hiring Range
$50,000 - $53,800
Work Schedule
Monday through Friday, 8am - 5pm with additional hours as needed.
Job Location
Raleigh, NC
Department
Department of Nuclear Engineering
About the Department
The Department of Nuclear Engineering offers undergraduate and graduate degrees in Nuclear Engineering. We are the only nuclear engineering program in the state of North Carolina and one of the premier departments in the southeast United States. The Carolinas currently contributes to the advancement of the nuclear enterprise regionally, nationally, and internationally. The State of North Carolina has accepted a new/updated energy policy with an accelerated clean energy strategy to achieve a net-zero complete transition by 2050, which includes nuclear energy as part of the clean energy mix. The State of North Carolina is also committed to expanding engineering education and research including the expansion of the College of Engineering at NCSU to address the growing need for advanced engineering skills in emerging areas.
Nationally and internationally the United States is leading the clean energy economy of the future with initiatives across a range of sectors and all stages of innovation: research, development, and deployment. The advanced nuclear reactor technology will be an important contributor to a decarbonized power sector and net zero future. Moving to a net-zero economy would create millions of new jobs worldwide by 2030 across the energy, construction, and automotive sectors, 65% of which will be high-skilled jobs. The United States is committed to realizing not only the emissions reduction potential but also the economic growth and job creation opportunities across key sectors. Through collaborative efforts of various stakeholders, NC State’s Nuclear Engineering Department is increasing its footprint on the national and global levels in both advanced nuclear energy developments and implementations and state-of-the-art nuclear science and engineering applications in emerging technological and digital engineering areas.
With an increasing faculty population and research areas/projects, there is greater opportunity for learning in the broad areas of advanced nuclear reactor engineering, radiation detection and admeasurements, nuclear materials, security and non-proliferation, computational science and digital engineering, plasma science and engineering, radiological and waste engineering, and advanced nuclear applications in emerging high-technology, bioengineering, and digital engineering areas.
Please see https://www.ne.ncsu.edu/ for more information on the organizational unit.
Nationally and internationally the United States is leading the clean energy economy of the future with initiatives across a range of sectors and all stages of innovation: research, development, and deployment. The advanced nuclear reactor technology will be an important contributor to a decarbonized power sector and net zero future. Moving to a net-zero economy would create millions of new jobs worldwide by 2030 across the energy, construction, and automotive sectors, 65% of which will be high-skilled jobs. The United States is committed to realizing not only the emissions reduction potential but also the economic growth and job creation opportunities across key sectors. Through collaborative efforts of various stakeholders, NC State’s Nuclear Engineering Department is increasing its footprint on the national and global levels in both advanced nuclear energy developments and implementations and state-of-the-art nuclear science and engineering applications in emerging technological and digital engineering areas.
With an increasing faculty population and research areas/projects, there is greater opportunity for learning in the broad areas of advanced nuclear reactor engineering, radiation detection and admeasurements, nuclear materials, security and non-proliferation, computational science and digital engineering, plasma science and engineering, radiological and waste engineering, and advanced nuclear applications in emerging high-technology, bioengineering, and digital engineering areas.
Please see https://www.ne.ncsu.edu/ for more information on the organizational unit.
Essential Job Duties
The
Executive Assistant position serves as the primary gatekeeper and communication hub for the Department Head’s office. This position serves as the principal administrative and individualized support to the Department Head. The position will receive and direct inquiries to the appropriate staff while providing administrative support to the Department Head, the Department Head Equivalent, and the Director of Finance and Administration as requested. Work ranges from office support assignments to the performance of administrative duties involving decision-making and judgment. Public contact is a major component of the position, both internal and external to the organization.
Responsibilities for the Executive Assistant position include, but are not limited to the following:
- Scheduling meetings and maintaining the Department Head’s calendar;
- Coordinate and arrange travel for the Department Head, including processing travel reimbursements;
- Coordinate and arrange departmental meetings;
- Assist with the Reappointment, Promotion, and Tenure (RPT) processes in the department;
- Assist with scheduling faculty candidate interviews including travel and travel reimbursements;
- Coordinates and manages communication efforts for the Department Head including presentations, keynotes, and speeches.
Other Responsibilities
- The Executive Assistant to the Head is part of the administrative support team of the department and may help other areas within the department while a priority is always given to supporting the department head;
- Serve as building contacts with other units (i.e. Security Applications and Technologies/Facilities) and will work to open/close the building and assign building access. May act as building liaison backup;
- Assist with the update of internal office policies and procedures to best practice;
- Work with chairs of search committees to schedule meetings with Department Head, Dean, and other faculty members as needed;
- Perform other duties as assigned by the supervisor.
Qualifications
Minimum Experience/Education
High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate’s degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor’s degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experience in administrative support, office management, or similar role;
- Proficient in Microsoft Office (Word, Excel, and PowerPoint) and Google or similar software;
- Experience with calendaring management and scheduling;
- Experience with scheduling travel and processing reimbursements;
- Good judgment and ability to use discretion when handling sensitive and confidential information;
- Ability to work independently;
- Strong attention to detail;
- Excellent verbal and written communication skills;
- Ability to consistently demonstrate a professional demeanor;
- Strong organizational skills with the ability to effectively manage multiple priorities simultaneously;
- Ability to resolve conflicts in an efficient, customer service-oriented manner.
Preferred Qualifications
Graduation from high school and three (3) years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience.
Required License or Certification
N/A
Valid NC Driver's License required
No
Commercial Driver's License Required?
No
Recruitment Dates and Special Instructions
Job Open Date
04/03/2023
Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/07/2023
Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
In addition to your application, please attach a resume, cover letter, and contact information for at least three (3) professional references.
Position Details
Position Number
00110026
Position Type
SHRA
Position Classification Band Title
Executive Assistant
Position Classification Band Level
Journey
Position Classification Salary Range
$31,200 - $71,976
Salary Grade Equivalency
GN10
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
No
Time-Limited Appointment Length (if applicable)
Is this position partially or fully funded on ARRA stimulus monies?
No
Department Id
141101 - Nuclear Engineering
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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