Facility Coordinator Job at ISS Facility Services (US)
Hourly Wage
ISS offers a competitive compensation package including Benefits, Paid Time Off, and a starting hourly salary of
$27.00 USD
Key Purpose
The Facility Coordinator is responsible for scheduling preventative maintenance, managing accounts payable, coordinating vendor visits, and supporting the Facilities Team on-site as a whole. The team comprises of engineering, janitorial, mailroom, and reception. The coordinator will support these groups and any other duties assigned by the Facility Manager to maintain an efficient and smooth operation.
Success Criteria
- Deliver on contractual promises, increased effectiveness, and efficiency of deliverable services
- Deploy ISS standards and concepts, while leveraging innovative and best practice opportunities
- Successfully deliver prioritized programs and projects
- Develop skills in line with agreed appraisal, taking responsibility for increased performance, and ensuring continued self-improvement
- Welcome and foster development opportunities
Key Areas of Collaboration and Influence
- Support site team and report directly to the Facility Manager
- Effectively communicate with colleagues within the business unit and across the company so that information is disseminated effectively
- Participate in project groups and meetings as required
Candidate Experience & Knowledge
- 5+ years’ experience in office services
- Microsoft Office – Advanced Outlook, Excel, Word, PowerPoint, Access
- Knowledge of Facility Management Software
- Ability to effectively communicate orally and in writing
- Willing to welcome, execute, and assist in promoting new business opportunities
- Possess basic reading, writing, and mathematical skills
- Follow written and verbal instructions from leadership
- Be able to work and interact with all levels of management, vendors, and contractors
Primary Accountability
- Coordinate daily requirements and requests to operate and facilitate office services for the company
- Restack coordination, including but not limited to, space planning, moves, weekly construction meetings, liaison to vendors/contractors and numerous other tasks
- Set up and supervision of all office service vendors (e.g. Ricoh, Xerox, CINTAS, etc.)
- Populate and maintain facility software database
- Update floor plans using facility software
- Code invoices for approval to correct cost centers and process for payment
- Maintain monthly budget reporting
- Uphold inventory levels of kitchen and office supplies
- Oversee mail distribution with – and/or through - 3rd party vendor
- Oversee and/or coordinate projects required by the Facilities Department
Work Environment & Physical Requirements
- Sitting at a computer for around 80% of the time
- Site walks and audits around 20% of the time
- Must be able to lift a minimum of 10 pounds
- Must be able to work in a fast paced, demanding atmosphere with tight deadlines during peak periods
As a global organization, ISS Group is committed to making the international community more resilient and just for all people. We encourage diversity and inclusion in their broadest terms, including ethnicity, race, age, gender, gender identity, disability, sexual orientation, religious beliefs, language, culture, and educational background. We look to lead our industry by example and to positively influence the market wherever we operate.
ISS, a leading workplace experience and facility management company, provides placemaking solutions that contribute to better business performance and makes life easier, more productive and enjoyable – delivered to high standards by people who care. ISS believes that people make places and places make people. From strategy through to operations, ISS partners with over 60,000 customers in 30+ countries to deliver places that work, think and give and is served by 471,056 employees who connect people and places every single day. In 2019, ISS earned DKK 78 billion in revenue. It is headquartered in Copenhagen, Denmark
JOB DETAILS
Date posted:
MAR 9, 2023
Country:
UNITED STATES
Location:
HACKETTSTOWN, NJ, US, 07840-1552
Job Category:
PROPERTY SERVICES
Full time/Part time:
FULL TIME
Requisition ID:
32855
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