POSITION: Finance Assistant I/II

DEPARTMENT: Amador County Social Services
RATE OF PAY: $17.33-23.17/hour PLUS benefits

DEADLINE: Open Until Filled

DEFINITION

Finance Assistant I: Performs a variety of general or specialized clerical accounting activities related to the preparation and maintenance of financial and statistical records in a manual or automated environment; obtains and compares information related to department records, programs, and services; and performs related work as required.

Working under close supervision, Finance Assistant I is the entry level in the Finance Assistant series. Employees in this class receive in-service training, and are given detailed instructions in the performance of routine accounting, statistical and case recordkeeping tasks, and perform tasks that are more structured and repetitive than those assigned at level II. As requisite skills and knowledge are developed, greater independence and the full scope of responsibility are exercised. Unless a position is permanently allocated to level I due to the nature of the work, employees are expected to promote to the Finance Assistant II level after one year of satisfactory performance at the trainee level.

Finance Assistant II: Performs a variety of general or specialized clerical accounting activities related to the preparation and maintenance of financial and statistical records in a manual or automated environment; obtains and compares information related to department records, programs, and services; and performs related work as required.

Working under general supervision, Finance Assistant II is the journey level in the Finance Assistant series. Employees at this level are expected to have background and experience in the area of financial, statistical, or case recordkeeping and reporting, and to be qualified to perform the full scope of duties; using independent judgment in selecting and applying specific references, procedures, sequences, and alternatives to different work situations. Incumbents at this level refer only non-procedural questions to the lead worker or supervisor. Positions in this class are flexibly staffed and are normally filled by advancement from the lower level of Finance Assistant I, or if filled from the outside, require prior related experience.

The Finance Assistant II differs from the Finance Assistant III in that the latter is the advanced journey level and may be assigned lead worker duties. The Finance Assistant I/II differs from the Office Assistant I/II in that the primary duties of the Finance Assistant involve the application of mathematical skill and ability in the use of financial, numerical, and statistical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to the primary function and most frequently performed duties.

Examples of Duties: The following are the duties performed by employees in this classification. However,employees may perform other related duties at an equivalent level. Each individual in theclassification does not necessarily perform all the duties listed.

• Maintains financial and statistical records; makes arithmetical tabulations; posts financial data by hand or computer to registers, subsidiary ledgers, expenditure and case records; checks data in various documents for accuracy.
• Prepares or assists in preparing statistical and fiscal reports.
• Assists with compilation of budget information including work and time records; gathers and summarizes information from source documents or computerized reports and arranges in an understandable, presentable, or prescribed format.
• Codes, verifies, and files various financial documents.
• Handles money transactions such as collecting and disbursing monies and other negotiable items, including preparing bills, and calculating refunds.
• Checks, balances, and reconciles cash statements and computerized reports.
• Processes or assists with the processing of documents such as invoices, purchase orders, warrants, and other records.
• Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
• Answers telephone calls to provide, elicit, or verify information or data.
• May operate automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
• Performs other clerical duties such as typing, filing, counter service, copying, etc. on an as needed basis.
• Performs related duties as assigned.

Knowledge of:

• Modern office practices, methods, and procedures.
• Grammar, vocabulary, spelling, punctuation, and composition.
• Basic mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages.
• Procedures for compiling basic statistics.
• Methods, practices, and procedures of financial and statistical record keeping.
• Basic financial auditing principles and procedures.
• Common word processing, spreadsheet, and database software packages.

Ability to:

• Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
• Compare, transcribe, track, and reconcile information between documents, accounts, and ledgers.
• Enter data quickly and accurately into automated system.
• Compare and transcribe numbers and words accurately.
• Locate, identify, and correct inaccurate or incomplete information.
• Read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents, and reports.
• Communicate verbally with individuals from diverse socio-economic and cultural backgrounds.
• Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
• Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
• Perform a variety of financial, statistical, and case recordkeeping assignments.
• Maintain accurate reports and records.

(For Finance Assistant II) Duties may include, but are not limited to, the following:

• Maintains financial and statistical records; makes arithmetical tabulations; posts financial data by hand or computer to registers, subsidiary ledgers, expenditure and case records; checks data in various documents for accuracy.
• Prepares or assists in preparing statistical and fiscal reports.
• Assists with compilation of budget information including work and time records; gathers and summarizes information from source documents or computerized reports and arranges in an understandable, presentable, or prescribed format.
• Codes, verifies, and files various financial documents.
• Handles money transactions such as collecting and disbursing monies and other negotiable items, including preparing bills, and calculating refunds.
• Checks, balances, and reconciles cash statements and computerized reports.
• Processes or assists with the processing of documents such as invoices, purchase orders, warrants, and other records.
• Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
• Answers telephone calls to provide, elicit, or verify information or data.
• May operate automated systems to produce letters, reports, summaries, notices, checks, data, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
• Performs other clerical duties such as typing, filing, counter service, copying, etc. on an as needed basis.
• Performs related duties as assigned.

Training and Experience: Any combination of education and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Finance Assistance I: Six (6) months of full-time clerical experience in an office environment that included some application of mathematical skills in the performance of duties;

OR

Equivalent to fifteen (15) semester units or twenty-two and one-half (22.5) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software.

Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; seven (7) semester units or eleven (11) quarter units equals six months of experience.

Finance Assistant II: One (1) year of full-time clerical accounting experience performing fiscal or statistical work in an office environment;

OR

Equivalent to thirty (30) semester units or forty-five (45) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software.

Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; fifteen (15) semester units or twenty-two and one-half (22.5) quarter units equals six months of experience.

Selection Requirement:
Applications will be evaluated by a screening committee. The best qualified candidates will be selected for an interview.

For Job Application and Complete Job Description visit:

https://www.governmentjobs.com/careers/MSS

Please select the Filter option on the website and choose Sutter Creek.

Amador County is an Equal Opportunity/Affirmative Action employer.
Applicants will be considered without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Job Type: Full-time

Pay: $17.33 - $23.17 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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