Description

All staff employed by the OIC must be fully vaccinated against COVID-19 as a condition of employment. Staff precluded from vaccinations due to medical conditions and/or sincerely held religious beliefs will have opportunity to engage with Human Resources to explore reasonable accommodation. Applicants or candidates being considered for employment shall not share their vaccination status with hiring managers or interview panels. Proof of vaccination will be verified prior to your first day of employment by a member of the Human Resources Department.

The Office of the Insurance Commissioner (OIC) is seeking a motivated individual to serve as our purchasing and training specialist to join our fiscal team as a full-time, permanent Fiscal Analyst 1. This position is in the Operations division, located in our Tumwater office.

This important, entry-level position will be responsible for reviewing and preparing purchasing documents and processing travel advances and reimbursements..

If you are analytical, detail-oriented, and able to multi-task, and are interested in a career with an agency that protects consumers' interests, please apply to become part of our dynamic team.

This recruitment will remain open until the position is filled. The agency reserves the right to make a hiring decision at any time after the initial screening date on August 29, 2022. It is in the applicant’s best interest to submit materials as soon as possible.

This recruitment may be used to establish a qualified pool of candidates for agency-wide vacancies in the next sixty days.

AGENCY PROFILE AND VALUES
The Office of the Insurance Commissioner (OIC) operates under the direction of the state's Insurance Commissioner, a statewide elected official. Our mission is provide consumer protection and regulation of the state's insurance industry.

With a workforce of approximately 260 employees, we are one of the smaller state agencies in Washington state government and are fortunate to have a stable funding source that does not rely on the state's general fund.

Because we are a small agency, you will truly get a chance to understand the 'big picture' of what we do and why we do it. You will also have a chance to get to know your co-workers.

We have high employee satisfaction scores and we value diversity in the workplace. We challenge our employees to continuously improve the way we do business, and to meet and exceed the needs of our customers.

To learn more about this agency, we invite you to visit our website at http://www.insurance.wa.gov/ and listen to our employees talk about why they love working here.

BENEFITS OF WORKING FOR OIC
As an eligible state employee, Washington State offers:

• An outstanding benefits package and retirement plans.
• Training and development opportunities, including tuition reimbursement.
• Program for Public Service Loan Forgiveness (if applicable)
• Free parking at our main office in Tumwater.
• A stable funding source that does not rely on the state's general fund.
• The fulfillment of public service.
• Excellent work-life balance.
• Commitment to diversity in the workplace and support one another with respect and trust.
• Free Thurston County InterCity Transit STAR pass for public transportation.

Duties

Reporting to the fiscal supervisor, this position works under close supervision and performs fiscal functions including:

Procurement of goods and services.

• 
  Ensure state (Department of Enterprise Services/Office of Financial Management) and agency regulations and guidelines are followed.
• Review purchase requests, ensure appropriate authorized signatures and compliance with purchase authorities.
• Prepare purchasing documents (Purchase Orders and supporting documents) for approval.
• Place orders with the appropriate vendor, ensure orders are received.
• Follow up on aged, outstanding orders.
• Record and liquidate encumbrances.

Process employee training requests

• Ensure state (Department of Enterprise Services/Office of Financial Management) and agency regulations and guidelines are followed.
• Review training requests, ensure appropriate authorized signatures and compliance with agency policies.
• Prepare training documents (Training Requests and supporting documents) for approval.
• Process all training requests to ensure enrollment and payment.
• Process payments and reimbursements related to training costs.
• Maintain, update and track employee training profiles.

Prepare monthly budget status report

• Analyze monthly expenditures and compare them to budgeted amounts.
• Prepare reports based on the results of the analysis and deliver to division deputies after the close of every fiscal month.

Qualifications

High school diploma or GED AND one of the following:

OR

Two years of fiscal-related experience within a finance, accounting, or payroll office.

And, after qualifying by one of the methods above:

• Basic Microsoft Office (Word, Excel, Outlook) computer skills.

Desired Qualifications

• A Bachelor's degree in financial-related field.
• Six (6) months experience researching and applying regulations, rules, and/or procedures and policies pertaining to job functions, including demonstrated ability to identify errors or discrepancies.
• Knowledge of and experience in the development of purchasing, procurements and/or contract documents.
• Basic Adobe Acrobat skills; able to merge documents, edit and redact existing documents.
• Knowledge of Travel and Expense Management System (TEMS) and OFM travel policy as outlined in SAAM
• Ability to use a 10-key calculator and/or adding machine.

Supplemental Information

How to Apply:

Applications for this recruitment will be accepted electronically. Please select the large green "apply" button at the top of this announcement. If you have not done so previously, you will need to set up an account profile.

Please provide three (3) professional references on your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

The initial screening will be based on the content and completeness of your application and the materials submitted. All information may be verified and documentation may be required. Your letter of interest should describe how your experience, training and education make you a viable and competitive candidate for this position. Applications with comments such as "see attachments" or "see resume" in the supplemental question responses will be considered incomplete.

General suggestions for creating a good application:

• Read the job posting very carefully. Find out as much as you can about the position.
• Make sure you are very diligent in following all the application instructions. Include all requested documentation.
• Make sure your application and supplemental question responses address how you meet each of the required and desired qualifications.
• Carefully read each of the supplemental questions and respond completely to each one. Pay attention to each component of the question, providing examples, and thoroughly describing when and where you achieved the experience. Detail the types of work you performed, the work products, etc., to demonstrate 'how'.
• Specifically include all of your work experiences doing the same or similar work, especially if you reference work in these jobs in describing when/where you gained experience or skills.
• Make sure your application reflects your best writing.
• Wage/salary depends on qualifications or state rules of compensation (if currently a state employee).

Contact us: For inquiries about this position, please contact Marc Osborn at Marc.Osborn@oic.wa.gov.

Other Information:

• This position is represented by the Washington Federation of State Employees (WFSE).
• If a degree or other credentials are listed by the candidate, proof will be required at the finalist stage. Candidates are encouraged to pre-plan for this. University degrees must be recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA) or foreign equivalent
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• If claiming veteran status, please send your DD 214 to recruitment@oic.wa.gov with Fiscal Analyst 1 in the subject line. Please do not attach the DD 214 to your application materials. Please black out personally identifiable data such as social security numbers.
• The Office of Insurance Commissioner is an equal opportunity employer. Auxiliary aides and services are available upon request to individuals with disabilities. Please contact the recruiter listed above.
• If you are having technical difficulties creating, accessing (log in, password or email issues) or completing your application (error messages), please call toll-free at (855) 524-5627.
• For general questions regarding applying for jobs, contact the recruiter or careershelp@des.wa.gov.