Interested? Come join an amazing team of passionate professionals in the heart of a historic St. Louis neighborhood. Annie Malone Children & Family Services has an exciting opportunity for a Front Office Assistant! Easy, laid-back position -absolutely no micromanagement

The Office Assistant serves as the first point of contact for the organization, and always exemplifies a high level of professionalism and customer service. This organized professional is responsible for the successful and efficient coordination of various administrative and clerical tasks. The excellent, interpersonal communications skills that are exhibited by this individual sets the precedent for the agency.

DUTIES & RESPONSIBILITIES

• Politely answers, screens, and routes calls to the appropriate department/personnel
• Performs clerical duties including typing, filing, and completing simple forms
• Operates office equipment including computer, copier, scanner, and mail postage machine, etc.
• Drafts letters, memos, spreadsheets, and communications through the use of Microsoft Office software
• Handles and properly distributes incoming mail to the appropriate department/personnel in addition to processing outgoing mail
• Maintains filing systems either manually or electronically
• Responsible for coordinating agency donations and deliveries
• Performs other duties as assigned

QUALIFICATIONS & REQUIREMENTS

• High School diploma or equivalent required.
• 3 years of customer-facing, front-office clerical experience
• Strong Microsoft Office skills, especially Word & Outlook
• Ability to type at least 45 words per minute, preferred
• Must be able to work Monday - Friday 8am - 5pm
• Must possess a Valid Driver's License
• Must have current automobile insurance
• Must be authorized to work in the United States

COMPETENCY-BASED QUALIFICATIONS

• Excellent relationship management and interpersonal skills
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Superb organizational skills with unparalleled attention to detail.
• Flexible and self-starter; able to multi-task
• Professional qualities of integrity, credibility and a commitment to Annie Malone Children and Family Service Center's mission.
  

WORKING CONDITIONS

This position requires working on-site in the administrative building. Occasional off-site work will be required for organizational events .

PHYSICAL REQUIREMENTS

As the Office Assistant, physical demands of this job include being able to sit, stand, walk, and/or type for extended periods of time. In addition to this, occasional pulling, pushing, and/or bending may be required. Occasional lifting and carrying of objects up to 50 lbs. is also a requirement.

This job description in no way states or implies that these are the only duties that the Office Assistant will be required to perform. The omission of specific statements of duties does not exclude them if the work is similar, related, or is a logical assignment to the position.

APPLICATION INFORMATION

Annie Malone Children and Family Service Center provides equal employment and social service opportunity to all regardless of race, color, sex, national origin, ability, gender, gender identity, gender expression or sexual orientation.

Only complete applications will be considered for employment. Applications can be completed at www.anniemalone.com