Position Title: Health Information Management Director
Department: Health Information Management
Supervised By: Chief Operations Officer
Location: Alpine
Status: Exempt
Posted: November 10, 2022
Closing Date: Until Filled
Salary: $64,480 - $98,000/annually DOE
Grant Funded: N/A
Hours: Full Time, Monday-Friday, 8am-4:30pm time may vary to meet the needs of the Clinic

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GENERAL STATEMENT OF RESPONSIBILITIES:*
Health Information Management Director directs and oversees all policies and procedures related to healthcare information management. Responsible for ensuring accuracy and efficiency of all patient records. Reviews processes and identifies areas for improvement considering user needs. Ensures that all record keeping, and information disbursement complies with HIPAA regulations.
Responsible for the overall maintenance and monitoring of all paper and electronic systems in medical, dental, and behavior health records department. Responsible for all clerical tasks, performed in health records department with regard to health record management and maintenance. Duties include assemble and analysis of patient records, organization and tracking of incomplete records to include provider notifications, supporting and coding functions, management and release of information, filing, retrieval, and providing exceptional customer service support office to clients.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Duties of this position include, but are not limited, the following:

• Responsible for the accuracy, completeness, confidentiality, and security of all health records.

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Supervises health information management staff and oversees planning, developing, assigning, coordinating, and reviewing of work.

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Assists in preparing for various audits and collects electronic and chart information as requested.

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Patient Portal education and promotion

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Prepares reports as needed.

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Holds departmental meetings to provide updates to staff.

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Ensures timely and accurate completion of health records.

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Complies with responding to health information requests within time frames per department policy.

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Coordinates responses to subpoenas within required time frames and by notification of proper parties.

10. Assures all releases of information are handled with security and confidentiality in accordance with proper authorization from patient or legal representative.

11. Responsible for maintaining absolute confidentiality of health records for patients treated in facility and other information obtained through course of business, or other staff health issues.

12. Responsible for compliance with all policies, laws and regulatory guidelines related to Indian Health Services, accreditation agencies, government, and CA State Title 22.
13. Responsible for developing and maintaining the annual Quality Improvement Studies through completion and submission to the Quality Management Department.
14. Compiles monthly reports to Administration, and Board of Directors.
15. Serves on committees, as assigned, and attends meetings, conferences, and trainings to include but not limited to Quality management and Key Staff meetings.
16. Ability to work a flexible schedule may be required based on need.
17. Other duties as assigned.

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QUALIFICATIONS:*

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Education/Experience:* Education, training, and/or experience which clearly
demonstrates possession of the knowledge and skill stated above. Requires managerial experience to include training of staff. Requires knowledge of overall department functions. Requires two years of professional experience in a public or private agency, providing hospital or equivalent services.
License: A valid California driver’s license required with application submission and must be maintained throughout employment. Current certifications and/or licenses appropriate to the position required.
Applicant must be insurable under SIHC vehicle insurance policy at the time of hire and throughout employment.
Certifications and/or licenses appropriate to the positions required education and profession must also be valid and maintained.
Character: Applicants must have a reputation for honesty and trustworthiness. Must be responsible and able to exercise good judgment, accept administrative supervision, follow detail, including the ability to interact effectively and communicate with people in a professional and courteous manner. Must be highly confidential.
Skills: Strong team building, interpersonal, and organizational skills. Ability to establish and maintain effective peer relationships with coworkers within the Kumeyaay Family Services Department, clinic-wide, and the public. Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions. Willing to be part of a team and cooperate in accomplishing department goals and objectives. Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment. Ability to work with people of all social and ethnic backgrounds and to resolve conflicts, negotiates situations, and facilitate consensus.
Physical and Personal Requirements: Normal clinic/office environment. Sit or stand for long periods of time. Reach, bend, climb, stoop, lift up to 25 lbs. repetitive hand movement; use and view PC. Reliable transportation and car insurance as required by the state. Travel as needed.
Other: Applicants must successfully pass a pre-screening, including a tuberculin skin test or x-ray and a blood/urine drug screening test. Health must be adequate to perform all duties of the position. Applicant must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated.

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INDIAN PREFERENCE*:
INDIAN PREFERENCE: In the filling of any SIHC job vacancy, preference may be given to qualified Native American Indians, pursuant to the Indian Preference Hiring Act, 25 USC 472, unless other laws require the filling of a vacancy without regard to Indian preference (e.g. Public Law (P.L.) 94-437, “Indian Health Care Improvement Act (IHCIA). To receive Indian preference for any SIHC position, the applicant must be enrolled, or be eligible for enrollment, as an American Indian with their Tribe, or must be certified as an American Indian from the designated Tribal Representative. Applicants claiming Indian preference must attach verification of their claim to the SIHC application, including Certification of form BIA-4432, which is available from the SIHC Human Resources Department. If verification is not or cannot be verified, the applicant will not receive Indian preference for purposes of the interview.

Job Type: Full-time

Pay: $64,480.00 - $98,000.00 per year

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