The Position

Employment Lists shall remain in effect for one year, unless terminated or exhausted. The Employment List generated from this recruitment may be utilized to fill future vacancies while the List remains active.

Position Definition: Under general direction, plans, organizes, oversees, coordinates, and manages the City’s housing staff, projects, programs, plans, and strategies to improve and expand the City’s assisted and affordable housing; acts as liaison for the City with a variety of private, public, and community organizations and regulatory agencies; conducts studies and develops recommendations for action, policies, and procedures; manages the effective use of program resources to improve organizational productivity and customer service; provides complex and responsible support to management staff; and performs related duties as assigned.

Distinguishing Characteristics: This classification is responsible for planning, organizing, and managing the operations of the City’s Housing Program. Incumbents are responsible for performing diverse, specialized and complex work involving significant accountability and decision-making responsibilities in overseeing the day-to-day operations of the program. Employees serve as a specialist, liaison, and advocate for the program, with regular contact and interactions with City senior management positions, other public agencies, public and private community organizations, regulatory and governmental agencies, and members of the public.

Supervision Exercised and Received: Exercises direct supervision over professional, technical and administrative support staff. Receives general direction from the Community Development Director.

Duties and Responsibilities

Examples of Typical Job Functions: The typical job functions of the classification may include, but are not limited to, the functions below and are subject to changes in operational necessity.

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  Assumes management responsibility for housing program staff, projects, programs, and strategies including development and implementation of affordable and assisted housing programs, residential development, and rehabilitation attracting increased capital investments, and expanding and diversifying affordable housing opportunities; establishes and maintains public/private partnerships for positive long-term housing stability within the City.
• Participates in the development and implementation of housing program goals, objectives, policies, and priorities; prepares and administers the program’s work plan; recommends within policy, appropriate service levels; recommends and administers policies and procedures.
• Participates in the development, administration, and oversight of program and project budgets; determines funding needed for equipment, materials, and supplies; ensures compliance with budgeted funding.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
• Interprets federal and state regulations and develops and implements grant-funded programs and projects in line with grantor requirements and federal/state regulations; analyzes City and community needs related to housing; collaborates with City staff and outside service providers to deliver programs and services; prepares quarterly and annual reports of program and project activities.
• Reviews and evaluates affordable housing development proposals to ensure that projects are consistent with the goals and objectives of the City; reviews and evaluates financing programs of project proposals to determine feasibility and fiscal soundness of proposals.
• Coordinates the preparation and/or review of project documentation including development and participation agreements, leases, maps, progress reports, and staff reports.
• Oversee staff administration of the City’s CDBG and HOME Programs, including funding for public services, civic improvements, and rehabilitation of subsidized housing projects; oversee development of Consolidated Plan, Annual Action Plan, Fair Housing plan, Consolidated Annual Performance and Evaluation Report (CAPER), annual Notice of Funding (NOFA) process, and other related regulatory reporting requirements.
• Oversee staff administration of the City’s Inclusionary Housing Program (Below-Market-Rate (BMR)), including marketing new units, collection of in-lieu fees, contracts, and interpretation of the BMR Ordinance and Guidelines; work with staff to develop and implement procedures; provide oversight of any external BMR administrators hired to administer the program.
• Develops and conducts a variety of studies, needs assessments, research and financial analysis; compiles data; prepares reports and analysis on a wide range of housing issues and topics, including performance, progress, and compliance reports; and makes presentations and advises the City Council, outside agencies and various community groups on housing matters.
• Designs and implements marketing campaigns to promote the City’s housing programs and activities within the City; organizes special programs and events; coordinates media outreach on matters related to housing.
• Serves as a liaison with other City departments, divisions, outside agencies, and the community; provides staff support to commissions, committees, advisory boards, and task forces as necessary.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the areas of affordable and assisted housing; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of program files.
• Follows all safety rules and protocols included in the Injury and Illness Prevention Program; takes appropriate action as required to identify and correct safety hazards and report safety concerns to their supervisor.
• Performs required duties under the City's disaster response plan.
• Performs other related duties as assigned.

Qualifications

Minimum Qualifications

Knowledge of:

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  Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Principles and practices of leadership.
• Administrative principles, practices, and methods including goal setting, program development, implementation, and evaluation, policy and procedure development, quality control, and work standards.
• Program coordination principles and practices, including goal setting, program development, implementation, and evaluation, project management, grants management, budget development and administration, and contract administration.
• Principles, practices, and trends of housing, redevelopment, real estate, public and private financing, economic/environmental/social sustainability, and entrepreneurial ecosystems.
• Local, regional, and state programs and incentives for affordable housing development.
• Applicable federal, state, and local laws, rules, codes, and regulations applicable to the areas of assignment.
• Principles and practices of marketing, community engagement, and public relations.
• Principles, practices, and funding sources for planning and implementing affordable housing and related programs and projects.
• Statistics and mathematics applicable to economic analysis.
• Principles and techniques of conducting analytical studies, evaluating alternatives, and making sound recommendations.
• Procedures for planning, implementing, and maintaining a variety of housing activities and programs through community participation.
• Project management principles and practices.
• Recent and on-going developments, current literature, and sources of information in assigned areas of responsibility.
• Principles and procedures of recordkeeping and preparation of reports and correspondence.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Modern equipment and communication tools used for business functions and program, project, and task coordination.
• Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

Ability to:

• Plan, develop, and implement assigned programs, projects, and activities in an independent and cooperative manner.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and constructive manner.
• Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative, management, and professional leadership for the City’s Housing programs.
• Prepare and administer program and project budgets; allocate limited resources in a cost-effective manner.
• Establish long, intermediate, and short-range plans, goals, and objectives which effectively prioritize and address the City and community’s needs.
• Effectively negotiate collaborative agreements and foster ongoing collaboration with businesses, developers, consultants, organizations, and individuals on a variety of issues and projects.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively conduct meetings and make presentations to various groups.
• Develop, organize, and coordinate an effective marketing program.
• Plan and manage multiple, diverse, and complex projects.
• Identify creative solutions to effectively support residents, property owners, developers, and businesses while ensuring equitable outcomes consistent with City regulations.
• Effectively manage change in order to establish and maintain the City’s responsiveness to community housing needs.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical reports.
• Effectively represent the program and the City in meetings with governmental agencies, community groups, various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, recordkeeping, and tracking systems.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Experience and Education Guidelines : Any combination equivalent to experience and education that would most likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Equivalent to a bachelor’s degree from an accredited college or university with major coursework in urban planning, economics, business or public administration or a related field.

Experience: Five (5) years of increasingly responsible experience in affordable housing, economic development, community development, and/or real estate.

Licenses and Certifications: Possession and continued maintenance of a valid class “C” California driver’s license if operating a motor vehicle is necessary to perform the essential functions of the position.

Working Conditions: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

SELECTION PROCESS

1. Application review. All applications will first be reviewed for minimum qualifications. A limited number of the best qualified applicants will be invited to participate in the next step of the selection process.

2. Structured Interview (weighted 100%) . Candidates must achieve a passing score of 70% or higher on each weighted part in order to be placed on the Eligible List. Interviews/Written Examinations are anticipated to be scheduled at a date to be determined. No make-up dates will be offered.

3. Departmental Interview. Top scoring candidates on the Eligible List will be invited to interview with the department hiring manager and/or team members. This date is to be determined.

4. Job Offer. The selected candidate will receive a conditional job offer, subject to passing pre-employment conditions which may include, but is not limited to, background check, criminal history check, medical, and verification of a valid California driver's license. If a pre-employment condition is not successfully met, the City reserves the right to rescind a job offer.

Additional Information

Americans with Disabilities Act: In accordance with the Federal Americans with Disabilities Act, Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources prior to 5:00 p.m. of the final filing deadline if accommodations are required. Medical documentation must be provided upon request.

Veteran's Preference: If applying for first-time employment with the City of San Leandro within five years of separation from full-time active service, veteran's preference points will be given to honorably discharged veterans who served a minimum of three consecutive years of full-time, active service in the Armed Forces of the United States. Candidates must receive an overall passing score in order to qualify for the application of veteran's preference, which will result in a three percent increment to that passing score. Applicants wishing to qualify must, prior to the application deadline, attach or provide a DD Form 214 as proof of eligibility for the veteran's preference.

The City of San Leandro is an Equal Opportunity Employer.

Information contained herein is subject to change without notice.