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MINIMUM QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school graduate or equivalent.

PREFERRED QUALIFICATIONS :

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor of Science in Business Administration or Human Resources.

EXPERIENCE:

1. Two (2) years of receptionist or secretarial experience preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Maintains high quality customer service/presents positive image for department.

2. Performs an unlimited range of complex and varied secretarial duties with minimal supervision.

3. Screens, evaluates, and prioritizes visitors and telephone calls in such a way that urgent situations are handled in an appropriate manner. Ensures accurate and timely communications to internal and external customers.

4. Maintains all department supplies as well as operating and maintaining various office equipment.

5. Creates badges and maintains accurate information in the badge system.

6. Compiles data and prepares reports, as needed, in an accurate and timely manner.

7. Reviews and processes the ICARE recognition program nominations.

8. Assists candidates with the application process and new employees with the onboarding process.

9. Serves as a support staff for all other Human Resources Members.

10. Maintains effective communication with all hospital departments/staff/managers.

11. Maintains department filing systems to maintain organization and compliant HR files.

12. Assembles recruitment packets for candidates.

13. Reconciles department credit cards and cash deposits for the department on a monthly basis.

14. Processes department invoices and travel requests/reimbursements for payment.

15. Supports the recruitment function with coordination of candidate interviews.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Cognizant of environmental factors, infection control issues and maintains a safe environment.

2. Ability to be scheduled for work based on operational needs of the hospital.

SKILLS AND ABILITIES:

1. Possesses the ability to deal tactfully and harmoniously with guests.

2. Ability to read and comprehend simple instructions, correspondence, and memos.

3. Interpersonal skills necessary in order to maintain effective contacts with a variety of hospital personnel, recognize and reinforce positive efforts of all coworkers and address personnel problems in a tactful and timely manner

4. Computer skills including general knowledge of spreadsheets, database, and word processing functions.

5. Ability to prioritize work and function independently.

6. Must have the ability to maintain high standards of confidentiality.

7. Demonstrates excellent communication skills, both in written and oral form.

8. Ability to write basic correspondence.

Scheduled Weekly Hours:

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Exempt/Non-Exempt:

Company:

Cost Center:

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