HR Generalist / Administrative Assistant

Job Description

Are looking for an opportunity to work with a values driven company, have a diversity of work and have a great opportunity to make a difference in people’s lives every day? BAI Environmental is a locally owned business supporting some of the major employers in Whatcom and Skagit Counties.

Who we are:

BAI Environmental Services is a leader in service, safety and environmental stewardship. BAI provides a full range of industrial maintenance and environmental services to Pacific Northwest businesses (refineries, manufacturing, industrial, construction and agriculture). Our dedicated and skilled team is focused on quality service and committed to environmental stewardship. Our goal is to provide outstanding value to our customers while striving to exceed their expectations.

Locally owned since 1984, BAI leads the industry in safety and performance. We serve all of Whatcom and Skagit County with our office located in Lynden, Washington. Through our focus on safety, value and continuous improvement, we positively impact our customers’ bottom line, our employees’ lives and our environment, to build a healthier community and ecosystem for everyone.

Core Values

• Practice Safety
• Create Value
• Pursue Excellence

Job Responsibilities & Duties:

The HR Generalist / Administrative Assistant will support our administrative team with numerous duties and responsibilities. Our growing company needs someone that is organized, a team player and can bring their experience and enthusiasm to the job.

• Recruit staff to meet the present and future needs of our clients
• Help manage indeed ads
• Review resumes and initial qualifications of all applicants
• Handle initial interviews and screening
• Coordinate second interviews with manager

• Manage onboarding process and check points to starting employment
• Schedule new hire training/physicals/drug testing with internal and external resources
• Manage vendor relationships for new hire screening services
• Set up and maintain electronic and hard-copy employee files and processing of all paperwork and documentation
• Manage employee new hire, annual and vendor required training
• Implement and monitor new hire onboarding (30/60/90 plans) with field supervisors and regular employee check ins
• Work with scheduling to accomplish new hire employee plans

• Manage and maintain DOT driver records – for new hires and annual maintenance updates
• Support L&I, Unemployment, and Shared Work Claims and compliance and reporting paperwork
• Track the badges/training expirations and schedule renewals of all employees
• Manage Benefit administration – Health Insurance, Disability Ins, Fitness Membership, Boot & Rx glasses, IRA, PTO accrual, COBRA
• Section 125 – POP documentation and renewal
• Work collaboratively with health insurance renewal – Census; EE database; help compare policies/rates, etc.
• Coordinate and assure regular Employee Reviews occur
• Help maintain and update the Employee handbook as needed
• Assist in the administration of random drug testing programs
• Assist in planning & executing employee events (Holiday party / summer picnic / BBQs or pizza lunches at facilities)
• Tracking employee proficiencies, updating records

General Duties

• Be the company’s resource for HR solutions, protocols and compliance.
• Able to creatively solve problems and be flexible
• Functions effectively as part of a team
• Help with reception duties
• Self-starter with an instinct for determining what is in the best interest of the company
• Meets or exceeds specific deadlines, project schedules or other requirements; able to organize your work efficiently
• Abide by and promote company’s core values – Practice Safety, Create Value, Pursue Excellence

QUALIFICATIONS

• Experience in Human Resources and administrative support
• Proficiency in MS Office software
• Bookkeeping background, preferred
• Experience with QuickBooks, helpful
• Experience with prevailing wage & certified payroll reporting, helpful
• Strong keyboarding skills

Work Schedule

This is a full-time non-exempt position (eligible for overtime).

Typical work schedule and hours are 32.5 hours per week as follows:

Tuesday to Thursday 9am to 5:30pm (30 min break)

Friday 8am to 5pm (30 min break)

Occasionally up to 40 hours per week during peaks and PTO coverage, etc.

Compensation

Wage range: DOE $22.00 to $26.00 per hour

Basic Benefits

• Medical, Dental Vision Insurance Package
• Paid Holidays
• Paid Time Off
• Fitness Membership stipend
• Simple IRA
• Annual Profit Sharing

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Lynden, WA 98264: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Why are you interested in working for BAI Environmental?

Experience:

• Human resources: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: In person

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