The HR and Payroll Assistant will be responsible for a variety of Human Resource functions; including payroll and benefits, employment and recruitment, leave of absence, employee grievances, and maintaining personnel files and worker's compensation. Working knowledge of state employment laws is essential.

• Serve as the first point of contact for employee questions queries such as: PTO, W2s, leaves of absence, initial payroll questions, Paychex Flex/HRIS questions, etc. via phone, chat, or email.
• Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Maintains accurate records of active job openings and received applications; manages internal and external job postings.
• Conduct new hire orientations.
• Assist with the credentialing of all licensed and certified staff.
• Support the onboarding new employees, including:
  • Be the first point of contact for newly hired employees by coordinating their orientation and hosting the biweekly orientation session for new hires
  • Manage benefits administration and enrollment, background checks and other compliance reporting/verifications
  • Coordinate with managers and internal trainers on onboarding and first week programs
  • Answer new hire questions as needed
• Assist with all Leaves of Absences and Workers? Comp issues.
• Maintain, with strictest confidentiality, all personnel files.
• Enter information into Champions HRIS - Paychex Flex. This includes data entry, report generation, and maintaining employee records.
• Coordinate trainings ? Mandated reporter, CPR/First Aid re-certifications and certification and licensing courses.
• Assist with all employee-related events

• IT setup (Email, GoToMeeting, Anasazi, Clock In)
• System setup (Square, GoToMeeting, QuickBooks)

• Process unemployment claims within designated state notice deadlines.
• Ability to think outside the box and find new and creative solutions
• Reviews applications for entry-level and non-exempt positions; conducts and/or schedules preliminary interviews.
• Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
• Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability in Paychex, and other insurance carriers or insurance brokers.
• Supports company-wide information meetings such as open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
• Review HR scanned mail (e.g., unemployment insurance, tax documents, garnishments, new hire audits etc).
• Assists with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
• Think and act quickly and efficiently in emergencies.
• Comply with all Champions policies and procedures, including but not limited to workplace safety, reporting work related injuries, Infection Control and preventing potential safety risks for staff, clients and others.
• Performs other duties as assigned.
• Please note this job description is not designated to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.