Montgomery County is located adjacent to Washington, DC and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.

The Department of Health and Human Services is responsible for delivery of the County’s public health and human services that the needs of our community’s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With 1,750 employees, the Department of Health and Human Services is the largest County Department.

As a Department, we believe health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods and healthy food. HHS’ provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.

If you are interested in working for the Montgomery County Department of Health and Human Services, we invite qualified candidates to apply for the Department of Health and Human Services (DHHS) Information Technology Specialist III (Asset Manager) position.

About the Position:

The DHHS Asset Manager reports to the Department’s Chief Information Officer within the Office of the Chief Operating Officer. The Chief Operating Offficer’s team ensures that the Department’s Facilities and Information Technology needs are met. This includes managing the various IT and Facility assets that are used exclusively by the Department of Health and Human Services.

The DHHS Asset Manager is responsible for the DHHS Asset, Property, and Inventory Management System to include:

Serve as Accountable Property Officer and Property Administrator for DHHS

• Develops the technical specification requirements for technology procurements at the department level based on the needs of the organization, as well as determining capability/compatibility with existing technology operating environment to support the DHHS Property Management Program.
• Upon acquisition or identification, manage asset accounting by entering approved assets into the AM/CM Data Base and appropriate property records. Ensure property is marked as required by policy.
• Validate and update approved inventories on a regular basis.
• Validated all accountable property is entered into the inventory.
• Coordinate and manage the DHHS re-utilization and property disposal programs.
• Respond to data calls regarding the quantities and versions of hardware or software within the enterprise

• Directs the design, implementation, security and evaluation of database organization and integrity, and performs on-going database administration functions.
• Oversee the enrollment of DHHS software and hardware assets into the appropriate (AM)(CM) databases.
• Performs the full range of client support activities for Property Management Database systems. Serves as a troubleshooter in the day-to-day operation of the Property Management Databases system at the department level. Addresses daily operational issues identified by end users. Quickly identifies problems and takes the necessary corrective action.
• Ensure asset records in the AM/CM database are properly maintained and reviewed.
• Performs a wide range of technical tasks such as providing support and systems documentation or protocols in data access and security administration to the Property Management Database and related systems.
• Reconcile and remediate any discrepancies within the AM/CM database for asset records-Conduct/oversee regular inventory checks to ensure the accuracy of inventory baselines and inventory control systems-Complete annual software and hardware asset management reports.
• Ensure the AM/CM database is compliant with all policy and integrates with other systems as needed to account for the financial value of all enrolled assets.

Serve as principal advisor to the DHHS CIO and DHHS Facilities Manager and the first point of contact for asset, property and inventory management

• Conduct annual reviews and assessments of asset, property, and inventory management policies.
• Evaluate compliance with the policies and make recommended changes/updates.
• Writes new code that modifies existing technology to meet current demands and needs.
• Conducts studies and recommends alternative technology solutions including hardware, software, web-based systems, and communications to an activity, program or agency.
• Provide training for DHHS employees on asset management policies.
• Help in the development of budget requests to manage DHHS asset, property, and inventory management program.
• Manage the DHHS asset, property, and inventory management Internal Control Program.
• Create, establish, and maintain standard internal control programs and processes in accordance with policy, direction, and guidance.
• Conduct and document annual risk assessments of all asset management, property management, and inventory processes.
• Develop, promulgate, and execute an annual internal control plan based upon the results of the annual risk assessment.

Coordinate efforts with IT Procurement, DHHS Contract Management Team (CMT), Department of General Services (DGS) and the County’s Department of Technology and Enterprise Business Solutions (TEBS) for asset, property, and inventory management

• Assist with procurement requests for new equipment and software.
• Help to track IT licensing renewal timelines and ensure there are no gaps in service.
• Track age of DHHS assigned "seat" workstations and coordinate with TEBS during the annual replacement of older machines.
• Track age of non-seat workstations and develop an annual replacement plan.
• Track all reportable physical property and coordinate with DGS to identify replacements.

The selected candidate will be required to complete a medical exam with drug/alcohol screening.

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov . Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference .

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law : Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code . Additional information about outside employment can be obtained from the Ethics Commission website.

Experience: Five years of progressively responsible professional experience providing asset management and information technology support, programming, systems analysis, and/or data/telecommunications specifically supporting hardware and software systems and equipment.

Education: Graduation from an accredited college or university with a Bachelor’s degree.

Equivalency: An equivalent combination of education and experience may be substituted. For applicants possessing very hard-to-find skills which are a critical need to the department/agency, training and certification may be accepted in lieu of full degree requirements.

Physical Ability: Ability to lift boxes containing computer support items and equipment such as printers, computers, modems, and monitors weighing up to 50 pounds.

License: Possession and maintenance of a valid Class C (or equivalent) driver’s license from the applicant’s state of residence when required for job-related duties.

There is no Preferred Criteria. All applicants will be reviewed by OHR for minimum qualifications. Those applicants who meet minimum qualifications will be rated Qualified, placed on the Eligible List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

• Experience in managing an Asset Management or Property Management Program especially in a government or Information Technology setting, to include experience documenting enrolling assets into the program, inventory control, conducting audits and properly disposing of the property.
• Experience in designing, implementing, and securing databases and performing on-going database support and administration functions especially databases or systems used for Property Management, Hardware Asset Management, Software Asset Management or Configuration Management.
• Experience working with a Software Asset Management system to track the number of software licenses being used by an organization.
• Experience in participating in a Configuration Control Processes, especially in a government or Information Technology setting.