New Mexico State University invites you to apply to be a part of a diverse, dynamic and welcoming learning and working environment in Las Cruces, NM. NMSU seeks employees who are creative and flexible in developing and evaluating new ideas and ways to evolve NMSU into the future. Located in the borderlands and adjacent to the mighty Rio Grande, NMSU is a proud Hispanic-serving institution in the minority-majority state of New Mexico. Southern New Mexico features an average of 294 days of sunshine annually, making NMSU ideal for job-seekers who enjoy hiking, mountain biking, canoeing and bird-watching. NMSU is committed to sustainability through improving and maintaining the quality of human life while preserving the integrity, stability, and beauty of ecological systems for the future. We are looking for student-centered employees with a passion for success. NMSU invites you to take the first step to your successful and rewarding career by applying today.

NMSU is New Mexico’s land-grant and space-grant institution, a comprehensive research institution dedicated to teaching, research, public service and outreach. In addition, the NMSU system includes a satellite learning center in Albuquerque, Cooperative Extension Service offices located in each of New Mexico’s 33 counties, and 12 agriculture research and science centers. New Mexico State University is the institution of choice for more than 15,000 students from 49 states and 89 foreign countries.

The City of Las Cruces is the second largest city in New Mexico and is located in Doña Ana County, approximately 45 miles north of El Paso, Texas, and 225 miles south of Albuquerque. Las Cruces is the economic and geographic center of the Mesilla Valley, the agricultural region on the floodplain of the Rio Grande which extends from Hatch to the west side of El Paso, Texas. The Organ Mountains, 10 miles to the east, are dominant in the city’s landscape, along with the Doña Ana Mountains, Robledo Mountains, and Picacho Peak. Las Cruces lies within a short driving distance of the Mexican border at Santa Teresa, as well as many other locations in the broader borderland region.

Geography, climate, demographics, and ambiance of Las Cruces and NMSU combine to offer a truly excellent place to thrive. Family members will discover a warm, open community that offers an attractive array of activities and outdoor recreation, amenities, services and opportunities, whether they are looking for top-notch education, meaningful employment, or simply a safe and comfortable place to live.

Inventory Control Clerk position is responsible for all aspects of the NMSU inventory lifecycle from receiving to the disposition of the inventory. This includes the tagging of items received per NMSU requirements and ensuring property is delivered. The position works with NMSU departments to facilitate the disposition process of inventory which entails either the transfer of property for reuse by other departments using the RePete systems or to be sold for surplus or disposed of per NMSU policy.

NMSU is required to perform an inventory of property annually. Inventory Control Clerk assists in the processing of inventory forms during the process, receiving surplus property transferred by departments, facilitate the sale of surplus and providing general assistance to NMSU departments during the inventory process.

Vehicle titles and registrations for all vehicles owned by NMSU are maintained; tracking new registrations, distributing registrations and license plates, requesting duplicate titles or replacement license plates and ensuring all appropriate paperwork is in order to facilitate the sale of the vehicle once it is time to dispose of the vehicle.

Compiles records from ordering, shipping, and receiving materials. Updates information on computer to maintain inventory records. Assesses stock supply and reorder status. Prepares and verifies requisition of additional stock items, using the appropriate forms.

Requisitions equipment, materials and/or supplies for incoming orders according to established policy and procedures; determines what can be purchased and what needs to be requisitioned; prepares purchase requisitions for approval; monitors and reviews inventory levels by physical count, record keeping and/or visual inspection to identify need for purchasing materials, equipment or supplies; inspects and verifies deliveries and reconciles invoice against purchase orders checking cost, amount delivered, amount ordered; authorizes payment and initiates paperwork to close out purchase orders; issues or distributes materials, supplies, equipment to staff from stock; divides or cuts stock to size for filling orders; reviews authorization and applies proper charge codes; answers questions concerning purchase requisitions and purchases from the purchasing department, department staff or vendors; contacts vendors to obtain price or other information, follow up on delivery dates, late deliveries, shortages or overages; ensures action is taken to correct problem; maintains requisitions or orders manually or in automated system to track status of purchases and compile reports; maintains records of prices, quality, quantity and delivery dates; maintains a variety of records, such as inventory costs, retail prices, quality, quantity on hand or damaged stock; provides regular reports for supervisor; stores materials, supplies or equipment according to weight, temperature, size, safety or other requirements; marks stock items and/or shelves or bins with identifying codes, letters or figures; moves or transports items in stock to other areas using hand truck or other materials handling equipment; trains new workers in area operations.

Knowledge of clerical, purchasing activities. Knowledge of inventory or store keeping principles and practices.

Skills in inventory control, supplies, and purchasing; interpersonal and organizational communication, both oral and written.

Ability to effectively communicate.

High School diploma or GED certificate.

Three (3) years of experience related to the standard duties as outlined.

Bilingual English/Spanish

Possession of a valid driver’s license is a requirement for this job.

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.