Inventory Specialist Job at U.S. District Court, Northern District of Illinois
U.S. District Court, Northern District of Illinois Chicago, IL 60604
$46,087 - $82,744 a year
Salary
$46,087.00 - $82,744.00 Annually
Location
219 S. Dearborn Street Chicago, IL
Job Type
Full-time
Job Number
2023-29
Department
Clerk's Office
Opening Date
05/03/2023
Position Overview, Position Duties and Responsibilities
Date: May 3, 2023
Job Announcement No.: 2023-29
No. of Vacancies: One
Position Title: Inventory Specialist
Grade Range: CL 24-01 to CL 25-61
Salary Range: $46,087 to $82,744
Closing Date: May 17, 2023
POSITION OVERVIEW
The U.S. District Court for the Northern District of Illinois is recruiting for the position of an Inventory Specialist. This position provides support in the specialized areas of inventory, safekeeping, inspection, record maintenance, and reporting of physical inventory received and distributed. This position provides support to the District Court, Probation and Pretrial Services Offices, and reports directly to the Manager of Administrative Services of the District Court.
POSITION DUTIES AND RESPONSIBILITIES
- Checks deliveries for inventory type, quantity, and condition for all equipment and furnishings as needed.
- Maintains file copies of receiving and disposal documents for reconciliation purposes.
- Maintains the inventory listing of property and records statistical information in an automated system.
- Coordinates and performs the internal physical sighting/reconciliation for respective office(s) as required by Internal Controls and prepares a report for the Custodial Officer.
- Ensures accountable items are bar coded and entered into an inventory database immediately.
- Maintains established procedures (advertising to local, state, and federal agencies) to ensure compliance with internal control procedures as they relate to physical inventory.
- Maintains inventory of equipment and furniture and provides inventory information. Issues inventory reports as required.
- Confirms receipt of goods with appropriate court personnel to include Administrative Manager, IT Staff, Custodial Officer, Disposal Officer, Supervisors, and Managers.
- Coordinates advertising of excess property.
- Performs other duties as assigned.
Job Requirements and Qualifications
JOB REQUIREMENTS AND QUALIFICATIONS
The ideal candidate is a self-directed, highly organized professional who is able to multi-task and balance the demands of a busy workload. The incumbent must be responsible and able to demonstrate and exercise good judgment and maintain confidentiality; demonstrate initiative in problem solving; be able to work harmoniously with a variety of staff at all levels of the organization; and maintain a professional demeanor and appearance at all times. The incumbent should also be able to communicate effectively (orally and in writing) with requesters and vendors, providing excellent customer services, and professionally resolving difficulties while strictly complying with all regulations, rules, and procedures of the judiciary while demonstrating sound ethics and judgment. Lifting of 25 pounds is required. Ability to recognize errors and their probable cause as they relate to the Court’s physical inventory of supplies and furnishings is required. This position is in Chicago, IL but has responsibilities at the Dirksen Courthouse and John C. Kluczynski Federal Building in Chicago, Stanley J. Roszkowski United States Courthouse in Rockford, IL, and the Probation Office in Lisle, IL. The successful candidate must be able to display a professional and positive demeanor and an appearance appropriate for a professional environment (business/office wear-professional). The selected candidate will be subject to an FBI fingerprint check as a condition of employment and may be subject to periodic updates.
Specialized experience is:
Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry, or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, corporate headquarters, or human resources/payroll operations.
Compensation
COMPENSATION
Compensation and classification level will be set based on the work experience, qualifications, and salary history of the successful candidate. To qualify at a CL 24, applicants must have one year of specialized experience equivalent to work at the CL 23. To qualify at a CL 25, applicants must have one year of specialized experience equivalent to work at the CL 24.
EMPLOYEE BENEFITS
The United States District Court offers a generous benefits package to full-time, permanent employees, which includes:
Paid leave time for federal holidays, vacation, sick, and Parental Leave- Medical, dental, vision insurance
- Access to an infant and toddler care near the Courthouse
- The Public Service Loan Forgiveness Program is available to full-time employees with qualifying student loans
- Life insurance
- Thrift Savings Plan with matching funds (401k & Roth 401k style)
- Participation in Federal Employees Retirement System
- Health, dependent care, and parking reimbursement programs
- Public Transit Subsidy Program
- Onsite employee gym
- Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services
Further details regarding Federal benefits may be viewed at: ILND Benefits
Notice to Applicants
NOTICE TO APPLICANTS
Consideration will only be given to those who apply through the court’s online applicant tracking system and provide a cover letter, resume, and provide two professional references. To view openings and to apply, visit our applicant tracking system at:
ILND Jobs
Due to the volume of applications received, the Court will only communicate with those applicants who will be interviewed. Applicants selected for interviews will be communicated to only through email and must travel at their own expense and relocation expenses will not be reimbursed. Applicants will be screened to determine their experience and qualifications.
All new employees must be fully vaccinated (i.e., at least 2 weeks after last dose) for COVID-19 and, prior to the starting with the Clerk’s Office, present proof of vaccination or submit a request in writing for an exemption to this requirement on the basis of a sincerely held religious belief or medical condition. Prior to appointment, the finalist candidate will be required to satisfactorily complete a criminal background investigation. The Court requires employees to adhere to a Code of Conduct which is available upon request. Direct deposit is required for payment of compensation for employees. Employees of the District Court, Northern District of Illinois are excepted service appointments. Employees are considered at-will and are not covered by federal civil service classifications or regulations. The United States District Court is an Equal Opportunity Employer.
Diversity is important to the Judiciary. It is an essential component of services that the Judiciary is charged with providing to maintain justice, equality, fairness, respect, and dignity in society. To fulfill its duties, the Judiciary must include all members of society—not just regardless, but also inclusive of race, gender, disability, and the many other variables that make up the citizens of our nation. The Judiciary has a duty to promote a fair, just, and sustainable model of inclusive democracy and social justice that surpasses any governmental entity in the history of this nation or of any other nation.
To be eligible for employment, applicants must meet one of the following requirements:
- U.S. citizen;
- Person who owes allegiance to the U.S. (i.e., nationals of American Samoa, Swains Island, and the Northern Mariana Islands);
- Person admitted as a refugee or granted asylum who has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible; or
- Lawful permanent resident (i.e., green card holder) who is seeking citizenship. A lawful permanent resident "seeking citizenship":
- May not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen);
- Must apply for citizenship within six months of becoming eligible; and
- Must complete the process within two years of applying (unless there is a delay caused by the processors of the application).
The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.
INFORMATION ABOUT THE NORTHERN DISTRICT OF ILLINOIS
The Northern District of Illinois is home to the five largest cities in Illinois: Chicago, Aurora, Rockford, Joliet, and Naperville. Also known as “The Windy City,” Chicago is the third most populous city in the U.S. with over 2.7 million inhabitants and nearly 10 million people living in the Chicago metropolitan area. With Lake Michigan as its eastern border, Chicago covers more than 237 square miles.
Chicago is home to numerous museums and cultural institutions including The Art Institute of Chicago, Field Museum, Museum of Science and Industry, Shedd Aquarium, and Adler Planetarium. A center of art and culture, Chicago has over 200 theaters, nearly 200 art galleries, and more than 7,300 restaurants.
Known for its magnificent skyline, Chicago is home to buildings designed by some of the world’s most renowned architects including Daniel Burnham, Louis Sullivan, Frank Lloyd Wright, and Mies van der Rohe, who designed the Dirksen Courthouse.
Major Chicago universities include University of Chicago, Northwestern University, Loyola University, University of Illinois Chicago, DePaul University, and Illinois Institute of Technology. Professional Chicago sports teams include the Bulls (NBA), Sky (WNBA), Bears (NFL), Cubs (MLB), White Sox (MLB), Fire (MLS), Chicago Blackhawks (NHL), and Red Stars (NWSL). Chicago is a major world finance center. The Federal Reserve Bank of Chicago, the Chicago Stock Exchange, the Chicago Board Options Exchange, and the Chicago Mercantile Exchange are within blocks of the Courthouse. The Northern District of Illinois is home to three international airports including O’Hare International Airport, among the busiest airports in the world.
The United States District Court offers a generous benefits package to full-time, permanent employees, which includes:
11 Paid Federal Holidays
13 Days Paid Vacation (per year for the first three years)
20 Days Paid Vacation (after three years)
26 Days Paid Vacation (after fifteen years)
13 Days Paid Sick Leave
Medical, Dental, Vision Coverage
Life Insurance
Thrift Savings Plan with matching funds (401k & Roth 401k style)
Participation in Federal Employees Retirement System (FERS-FRAE)
Health, Dependent, & Parking Reimbursement Programs
Public Transit Subsidy Program
Long-Term Care Insurance
Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services to all eligible employees.
Access to an Infant Care and Toddler Care Center (onsite and near the building), and a Fitness Center (onsite)
A Public Service Loan Forgiveness Program is available to certain full-time employees with qualifying student loans.
Further details regarding Federal benefits may be viewed at: ILND Benefits
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