SUMMARY:

The IP Administrator provides litigation support to case teams and/or attorneys which requires knowledge in intellectual property litigation. The IP Administrator’s responsibilities include preparing legal documents associated with assigned practice area; reviewing practitioner’s docket, maintaining cases, and data integrity; trial support; interacting with clients and related personnel; serving as a liaison between practitioner and internal team members or departments; and performing other duties as necessary.

DAY TO DAY:

• Independently assists assigned practitioners with various aspects of their dockets.
• Prepares and files documents with various federal and state courts and agencies as applicable to assigned practice area.
• Oversees and maintains the integrity of electronic data relating to litigation in accordance with firm policy and procedure.
• Organizes and maintains paper and electronic files relating to clients’ intellectual property or litigation in accordance with firm policy and procedure.
• Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and takes necessary action.
• Proficient in a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, Elite Enterprise (billing and records database), DeskSite (document management system), and other practice- or firm-specific applications.
• Interacts with clients via telephone, electronic mail, and facsimile as necessary.
• Coordinates with colleagues and/or departments to ensure completion of assigned tasks and other requests.
• Responsible for monitoring the docket for assigned cases to anticipate workload and deadlines.
• Researches and retrieves information for the completion of assigned tasks utilizing practice specific resources, resources include PACER, DocketNavigator, court websites, etc.
• Acts as a resource for others to enhance overall productivity of the firm.
• Participates in pilot programs and/or product deployments as needed.
• Assists with testing of new and/or updated systems as needed.
• Provides problem-solving research and feedback relating to new and/or revised procedures, workflow efficiencies, law and/or rule changes, group/department/firm initiatives, etc. as needed.
• Assists with guiding, mentoring, and training others as needed.
• Assists and supports group/department manager with special projects/requests and/or additional direct practitioner support as needed.
• Performs general administrative duties or tasks as required.
• Takes on additional responsibilities as needed.
• Adheres to established work schedule, but with the flexibility required to respond to workload demands including significant overtime requests and travel to trial locations.
• Coordinates and schedules litigation events such as depositions and hearings.
• Demonstrates flexibility to respond to trial demands.
• Assists with tasks at trials and logistics independently.

WHAT WE ARE LOOKING FOR:

• Bachelor’s degree or minimum of three to six (3-6+) years of work experience supporting a litigation practice, or equivalent combination of education and work experience.
• Comprehensive understanding of assigned intellectual property area (litigation). Strong grasp of the complexities of intellectual property business relationships (i.e., clients, co-owners, assignees, licensees, foreign associates, other counsel, employment agreements, etc.).
• Highly proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
• Exceptional oral and written communication skills and the ability to effectively communicate workflow and project updates.
• Exceptional time management, prioritization, problem-solving, and organizational skills and the ability to work effectively in a high-pressure environment.
• Exceptional interpersonal skills and ability to work effectively with difference levels of constituencies
• Highly flexible with a capacity to respond calmly, efficiently, and effectively in stressful situations.
• Punctual and reliable and able to meet set deadlines and work effectively under pressure.
• Demonstrated ability to handle multiple tasks simultaneously, and able to prioritize tasks in a very efficient manner.
• Ability to maintain confidentiality of matters and other firm business information.

WHAT TO EXPECT AT WOLF GREENFIELD:

• Flexible hybrid schedule
• A diverse knowledgeable, high-achieving, experienced and fun team
• An emphasis on work life balance
• Inclusive and collaborative work environment
• Strong training programs
• Supportive Managers
• Competitive Benefits

The expected salary range for this position is $83,800 - $105,050 annually. Actual pay will be determined based on experience and other job-related factors permitted by law. Wolf Greenfield offers a comprehensive benefits package.

To learn more about this role or apply please visit: https://wolfgreenfield.com

Job Type: Full-time

Pay: $83,800.00 - $105,050.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• New York, NY 10158: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Litigation: 3 years (Required)
• Intellectual Property: 3 years (Required)

Work Location: In person

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