Irb Coordinator Job at The Greater Los Angeles Veterans Research and Education Foundation
The Greater Los Angeles Veterans Research and Education Foundation Los Angeles, CA
$55,000 - $100,000 a year
Job Title: IRB Coordinator
Department: Research
Reports To: Principal Investigator
Status: Non-Exempt
Salary
Range: $55,000 - $100,000
Our Veterans have given a selfless gift through their service to our country, and they deserve the best health opportunities available. For more than 90 years, the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) has managed or sponsored research and education programs that have led to healthcare breakthroughs and improved the lives of Veterans and the public. The Greater Los Angeles Veterans Research and Education Foundation (GLAVREF) is an independent, non-profit 501(c)(3) designed to support those efforts with one mission in mind:
Building partnerships to advance research and education for the health of our Nation's Veterans.
GLAVREF administers VA-approved research and education at the Veterans Affairs Greater Los Angeles Hospital System (VAGLAHS). We are looking for a qualified candidate to join us in the role of IRB Coordinator.
Reporting to the HRPP Administrator at Veterans Affairs at Greater Los Angeles (GLA), the position provides administrative and technical support in Human Subjects Protection program in General Medical Research. The incumbent provides consultation and assistance to GLA Research investigators in preparing research proposals for internal and external review, coordinating internal assessment, submitting proposals for intramural review, tracking and monitoring all phases of review and compliance, and communications related to research proposal processing in the human subjects research cohort. Over 500 ongoing human subjects research studies and numerous proposals are monitored and reviewed annually.
The Institutional Review Board (IRB) coordinator is responsible for efficiently managing one of the two (2) IRBs, which is responsible for reviewing and approving research involving the participation of human subjects in the study. The IRB Coordinator holds the primary responsibility for the oversight, administration, implementation, and management of all IRB business related to the particular board assigned, including instruction to users on the policies and procedures related to the protection of the rights and welfare of human subjects and compliance with all regulations, policies, and guidelines applicable to research involving human subjects in research. The administrator applies detailed and conflicting rules, policies, and procedures to ensure compliance with IRB, institutional, and investigator and protects human subjects at GLA. This position also assists in educating investigators and research staff as required by the IRBs.
Duties and Skills:
- These specifications are general guidelines based on the minimum experience typically considered essential to the satisfactory performance of this job. Individual abilities may result in some deviation from these guidelines.
- Participate in developing, recommending, and implementing policies and procedures to assure adequate subject protections, compliance with applicable regulations and guidelines, and to enhance IRB committee operations
- Understand and remain current on relevant laws, guidelines, and policies
- Interpret and apply federal and state laws, regulations, institutional policies, and guidelines to protect human subjects and ensure institutional compliance
- Participate in ongoing continuing education to keep current with new developments
- Analyze and interpret existing, new, and proposed regulations for program impacts
- Conduct literature searches and reviews as required for the development of IRB policies and procedures
- Record, disseminate, and maintain local IRB policies on irb.nasa.gov
- Consult with researchers before, during, and after protocol submission to establish conformance with ethical and procedural standards
- Contribute to timely, accurate, and efficient processing of study documentation and appropriate management of data systems (share folders and electronic IRB submission system)
- Review emergency requests, protocol modifications, continuations, and adverse event reports for completeness and compliance with research committee standards and federal requirements
- Performs pre-committee analysis of research proposals, including identifying problems and issues in the proposal, contacting the study staff, and requesting additions or corrections to the proposal or the informed consent forms, securing additional information for the IRB on specific points, and bringing the study to the whole level possible before submission for committee review
- Advise investigators of local and federal regulations about human subject research
- Apply extensive knowledge of regulations, policies, and guidelines to review and analyze completed research submissions to determine the most expeditious processing mechanism for the application
- Oversee committee meeting schedules to ensure the presence of a quorum
- Develop meeting agendas and maintains confidentiality of committee records
- Attend the committee meetings to provide technical support and advice to the IRB regarding complex and potentially conflicting regulations, policies, and guidelines
- Identify, recruit, and confirm external committee consultants, auditors, and other experts required when additional expertise is needed to review a study submission or when neutral input to the committee is required
- Coordinate with the Radiation Safety Committee, Subcommittee on Research Safety, Institutional Review Boards at other institutions, etc., to verify the approval status of research proposals and obtain information vital for committee review
- Work with the HRPP Administrator to provide educational sessions for investigators, administrators, and other research support personnel to increase awareness of human subject contact
- Comply with daily operational procedures for efficiently processing research proposals involving human subjects' participation in medical research. Functions include proper and effective receipt, logging, routing, tracking, inquiry, evaluation, review, action, and response regarding research submissions and related business to the IRB
- Responsible for maintaining a teamwork-oriented environment to assess staff concerns and takes immediate corrective actions to attend to noted deficiencies
- Adapt to sophisticated and antiquated business models – as the IRB is experiencing a transition to electronic application processes from paper
- Strong organizational skills
- Demonstrated skills in managing large amounts of detailed information
- Very effective oral and written communication skills (including good spelling and grammar for proofreading)
- Working knowledge of personal computer operations, including word processing, database management, spreadsheets, preferably Microsoft Office, and research software
- Ability to work in online environments – applications, databases, and SharePoint and shared drives
- Strong ability to work independently
- Ability to shift priorities and adapt to change
- Strong interpersonal/communication skills to interact effectively with physicians, nurses, allied health personnel, patients and their families, regulatory agencies, and study sponsors, both verbally and via written reports and memos
- Attention to detail
Typically, such skills result from a combination of education (e.g., courses in English, business, medical terminology, and personal computer operations) and working experience in a research laboratory, grants and contracts office, or administrative unit.
Education/Experience
Required
- Bachelor's Degree.
- Demonstrated prior experience and/or knowledge (applications, interactions, education) with Institutional review boards
Desired
- Bachelor’s or Master's Degree in related human science, research-related, or public health field (or other advanced Degree with science experience)
- Prior work with a federal agency
- Applied experience with clinical, survey, or health services research
Skills/Training:
Understanding of research methodology, basic design
Willingness to read/research and provide input to the organization and desire to grow/learn
The incumbent must perform this job safely without endangering the health or safety of themselves or others.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills:
The incumbent must have a superior command of writing, proofreading, and communicating in English.
Reasoning Ability:
Ability to deal with problems involving multiple variables in non-standard situations.
Physical Demands:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, use hands, and talk or hear. The employee is occasionally required to stand and walk, and the employee must occasionally lift and move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Work Environment:
The work environment characteristics described here represent employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, such as the case of using a paper shredder, copier, or other standard office equipment that contains said elements. The noise level in the work environment is usually moderate.
Remote Work:
While the position requires onsite presence, GLAVREF has employed and piloted work-from-home strategies in 2020 in response to the global pandemic. The organization has instituted work-from-home policies that allow employees more flexibility when working on projects that do not require an in-person presence. Employees must use secure VA networks and hardware when working offsite where relevant. Some positions at GLAVREF require face-to-face in-person contact. Employees should partner with their supervisors and colleagues to ensure continuity and prioritize the needs of VA-approved research and education.
Benefits
The terms of the salary depend significantly on experience and education.
GLAVREF provides eligible employees with benefits, including those required by law. Requisite benefits cover Social Security, Worker's Compensation, State Disability, and Unemployment Insurance.
Other employee benefits are subject to eligibility and typically dependent on employment classification. See GLAVREF Human Resources to determine benefit packages. Eligible employees may qualify for:
- 403(b) Savings Plan
- Health Insurance (Includes Vision Care and Dental)
- Life Insurance
- COBRA – Benefits Continuation
- Remote Work Policy
- Holidays
- Vacation
Other:
Working knowledge of MS Office and other standard office equipment (telephone, copy machine, fax machine, computer). Ability to work evenings and weekends as needed.
Location:
Our main office is located on the West Los Angeles Veterans Healthcare campus. It is a full-time salaried position with generous benefits, including medical, dental, vision, vacation, sick leave, and a 403(b) plan.
Application:
To apply, please email your resume/CV to: info@glavref.org
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