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ABOUT JENNER & BLOCK
Jenner & Block (www.jenner.com) is a law firm with global reach, with more than 500 lawyers and offices in Chicago, London, Los Angeles, New York and Washington, DC. The firm is known for its prominent and successful litigation practice and experience handling sophisticated and high-profile corporate transactions. Firm clients include Fortune 100 companies, large privately held corporations, financial services institutions, emerging companies and venture capital and private equity investors. The American Lawyer magazine has ranked Jenner & Block as the #1 pro bono firm in the United States 10 times, most recently in 2019. The firm has been ranked in the top 10 in this category every year since 1990.
OVERVIEW

The Legal Assistant, working under the supervision of the Senior Manager, Administration will take direction from and operate in support of several lawyers in the performance of a variety of administrative duties as assigned. The Legal Assistant is a non‐exempt position. The hours are 8:45 a.m. - 5:15 p.m., Monday – Friday and additional hours as required.

ESSENTIAL JOB FUNCTIONS

• Responsible for document preparation, heavy editing, formatting and proofreading of documents.
• Initiate Conflicts Checks for potential new clients and /or matters.
• Prepare and process new Business Intake Forms.
• Prepare, finalize and distribute new client Engagement Letters, including follow-up with client to ensure receipt of fully-executed Engagement Letter.
• Assist with trial preparation and document production.
• Assist with the preparation of presentation materials for firm and client audiences.
• Work with the Billing department in all aspect of the billing cycle, including but not limited to the review of client billing for accuracy, edits to content/grammar; resolution of billing problems; and efficient changes to the process.
• Input attorney time into the WebTime time entry program.
• Handle all travel arrangement as required and preparing expense reports.
• Maintain calendar and contacts for attorneys.
• Handle telephone calls from internal and external sources including taking accurate messages and appropriately routing calls.
• Coordinate conference and zoom calls
• Maintain electronic filing system via Outlook.
• Assist other legal assistants across offices, as needed.
• Other duties may be assigned to meet the position’s requirements fully.

QUALIFICATIONS

• Undergraduate degree or equivalent work experience.
• At least 2-3+ years of legal experience working in a law firm.
• Knowledge of relevant Firm computer software programs (e.g., Word, Excel, PowerPoint, Outlook), with the ability to learn new software and operating systems.
• Ability to organize and prioritize workload.
• Ability to work well under pressure
• Great client service skills, including being comfortable interacting with firm clients.
• Excellent analytical, troubleshooting, organizational and planning skills.
• Demonstrated ability to communicate effectively and professionally in a fast-paced and deadline driven environment.
• Ability to work well independently as well as effectively within a team.
• Demonstrates effective interpersonal and communication skills, both verbal and in writing.
• Demonstrate initiative to anticipate lawyers’ needs.
• Flexibility to adjust hours and work the hours necessary to meet business needs.

COVID-19 VACCINATION PROTOCOL
Jenner & Block LLP requires all US employees be documented as fully vaccinated. Exemption requests related to a medical or pregnancy contraindication, or a sincerely held religious belief, will be reviewed and considered dependent on the firm's ability to provide an accommodation without undue hardship. The firm will not allow negative COVID-19 test results in lieu of verification of full vaccination.
Jenner & Block LLP is an equal opportunity employer. Recruitment and employment decisions are not made on the basis of an individual’s race, color, creed, religion, national origin, ancestry, citizenship status, age, non-disqualifying physical or mental disability or medical condition, genetic information, sexual orientation, sex, gender identity and/or expression, pregnancy, childbirth, breastfeeding or related medical conditions, arrest record, matriculation, personal appearance, political affiliation, marital, parental, veteran, military, or order of protection status, or any other protected status or that of their relatives, friends, or associates.

Job Type: Full-time

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