Long Term Human Resources Coordinator Job at Xanterra Travel Collection
Xanterra Travel Collection Yellowstone National Park, WY 82190
Overview:
As the HR Coordinator you are responsible for responding to internal and external HR related inquiries or requests and providing assistance to our employees in a professional and timely manner. You will also be responsible for redirecting HR related calls, texts, and emails to the appropriate person of the team. Learn more about the Human Resources department.
Join Our Team
Get the Scoop from Employee s on our Instagram and TikTok pages! Responsibilities:
As the HR Coordinator you are responsible for responding to internal and external HR related inquiries or requests and providing assistance to our employees in a professional and timely manner. You will also be responsible for redirecting HR related calls, texts, and emails to the appropriate person of the team. Learn more about the Human Resources department.
Join Our Team
- Full-time, long term seasonal position starting May 2023 and working into 2024
- Wage: $17.00 hour
- Location: Gardiner HR Office
- Your work schedule is typically 40 hours, 5 days/per week (may include some weekends, and holidays). Time and a half is paid above 40 hours.
The Must Haves
- Warm, friendly, and welcoming
- Experience with Microsoft Office Suite
- Administrative experience
Life in Yellowstone Includes
- Gardiner Dormitory-style low cost housing that includes kitchen, Wi-Fi (limited bandwidth), laundry, and all utilities
- A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
- Meeting people of all ages, from all over the country and world
Additional Perks
- Free Employee Recreation Program (photo contest, gear rentals, educational seminars, athletic competitions, and more).
- Employee discounts on retail, food & beverage, lodging, camping, and activities in Yellowstone, at our sister properties, and in our local gateway communities
- Over 1,000 miles of hiking trails inside the park
- Fresh air, breathtaking views, and clear night skies
- World-class wildlife viewing of bison, elk, moose, wolves, bears, and more
- Approximately 500 geysers (the largest concentration in the world) and hot springs, including Grand Prismatic, the third largest in the world
Why Choose Yellowstone National Park Lodges
We are a welcoming community who work hard, share a passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection, we the primary authorized concessioner in Yellowstone, and as such, we are proud stewards of the park.
Get the Scoop from Employee s on our Instagram and TikTok pages!
HR Coordinator ($17/hr.)
- Handles all clerical and administrative workloads of the department, including, but not limited to: Full-time employee filing, maintaining HR office phone and evacuation lists, updating bulletin boards and job board; coordinating lost and found with Support Services department, receiving and distributing mail and packages.
- Provides periodic assistance for Benefits, Recruiting, Employee Engagement, and Administration. This will include filing, stuffing envelopes, compiling manuals, editing documents, maintaining files and databases, communicating with park employees, and interviewing as needed.
- Interacts with all departments and assists all department managers, including but not limited to: National Park Service personnel, the Corporate Office, and the general public.
- Functions as HR receptionist, greeting and directing visitors; taking messages, forwarding to voicemail, or answering requests when possible; overseeing mail distribution, both in-coming and out-going; assisting employees and/or applicants with online applications, onboarding, and/or transfer processes utilizing shared office computer or personal devices. Generating and distributing documentation or referring to appropriate resources to obtain (residency letters, employment verifications, etc.)
- Coordinates purchasing for the HR office as needed: complete research on products and systems, obtain pricing and bids, prepare purchase orders, track, receive, and file all HR department purchase orders and support documentation; prepare expense reports as needed. Assist with CEA process as needed.
- Oversees operational needs of the Human Resources Office, including assessment and procurement of office equipment, office systems, office supplies, including print shop orders, and office furniture. Performs routine office inspections, completes requests for periodic maintenance, submits work orders, and makes suggestions and arrangements for upgrades. Maintains inventory levels and orders office supplies regularly.
- Acts as a liaison with other Xanterra properties’ HR offices and Yellowstone field HR offices to coordinate property to property transfers, and other employee issues.
- Functions as HR representative for the Safety Committee and Yellowstone Environmental Stewardship, attending meetings and reporting back to Gardiner HR team. Creating and coordinating safety tailgates for the Gardiner HR office twice per month.
- Organizes and coordinates special functions including, but not limited to: food drive, ski pass sales, 20+ party, staff and guest Christmas ornaments, HR functions, weekly department meetings.
- Assists with updating and posting state (MT and WY) labor law posters in all locations, park wide.
- Assists during employee check-ins.
- Processes checkouts as needed.
- Packages, and distributes Employee Recognition gifts.
- WOTC (Work Opportunity Tax Credit) coordination and follow-up
- Generates and reports monthly JOLTS data (employment and termination numbers) for Wyoming to Bureau of Labor Statistics
- Other duties as assigned.
- Strong administrative skills
- Positive communicator and listener
- Proficient in Microsoft Office
- Knowledge or ability to learn current HR systems (Cloudsuite, iCIMS, etc.)
- Must be able to lift up to 25 pounds, sit or stand for extended periods
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
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