Maintenance Administrative Assistant - The Little Nell Job at The Little Nell
The city of Aspen at our front door, Aspen Mountain at our back door. And in between, a gathering place for the free-spirited. We're proud of our 5 Stars and 5 Diamonds - hospitality is our passion. From our kitchens to our cellars, with their 20,000 bottles of wine, from the Concierges in our lobby to the Concierges on our mountains, and from family adventure to après ski, this hotel is, guests have said, "the Aspen of Aspen."
Summary
The Maintenance Administration Assistant is responsible for the day to day administrative functions within the Engineering Department. Will also use maintenance knowledge to assist Engineers as needed on service calls.
- Answer any incoming phone calls
- Process the department time cards daily
- Generate work orders from daily inspection sheets
- Assist Engineering team in basic maintenance calls
- Issue preventive maintenance work sheets daily
- Organize files
- Place phone calls for contractor meetings
- Process invoices
- Review daily work sheets and update Department heads on work request
- Organize and type out equipment procedures
- Coordinate guest calls
- Ordering materials and processing through budget
- Make Manager aware of guest's comments and complaints
- Report to work in a neatly groomed and acceptable manner as outlined in the employee
- Report to shift on time
High School diploma or equivalent required- 1-2 years of general maintenance experience required
- Proficiently in Microsoft Office programs
- Bilingual in English & Spanish recommended but not required
- Able to contribute to recommendations to improvements of work methods, safety, materials, and tools
- Knowledgeable use of general Engineering operations, tools and equipment
Additional Information
Supervision Given and Received
Given: This position has no supervisory responsibilities.
Received: Works under direct supervision of the Director of Engineering Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.
- Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
- No adverse or hazardous conditions
- Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.
For an overview of Aspen Skiing Company's benefits and other compensation visit aspensnowmass.com/jobs/benefits
As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here
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