Position Summary:
The Business Development team is responsible for designing customized solutions for our clients. We understand the unique business models and current and future needs of our clients and design solutions in cooperation with them, and then subsequently lead the handover into implementing the solutions. We achieve this by truly understanding our customer, applying industry best practices, and working together closely with other Majorel departments and regions.
The Global Bid Coordinator will co-ordinate and produce the proposal (RFI, ITT, RFP etc.) document. Responsibilities include introduction and implementation of all necessary document version control procedures and processes. This role requires the highest levels of attention to detail and an ability to work under pressure and to demanding deadlines.
Proven ability in planning, producing and delivering professionally written proposal and pitch content that superbly articulates Majorel’s value proposition and win themes, while complying with a dynamic set of client-driven requirements. The Bid Coordinator will be experienced in attending proposal kick-off meetings, participating in storyboarding sessions, attending review meetings / final document review, managing document governance / sign off, document production (electronic and hard copy), and delivery of the completed proposal. With skills in writing and editing proposal content within a complex business environment, the Global Bid Coordinator must possess excellent written English language skills. Experience of coordinating / managing and updating a knowledgebase system is also desirable.
The Global Bid Coordinator is part of this Business Development Team and will support the Global Bid Manager and Director of Global Bid Management. In all of his/her business dealings, the Global Bid Coordinator will demonstrate a solid knowledge of the services and solutions provided by Majorel as well as be familiar and aware of emerging trends in applicable industries and markets, and apply this knowledge in creating innovative solutions for our clients and their customers

Overall Responsibilities:

• Production and delivery of compliant, professionally produced proposals within customer defined timeframes.
• Coordinate and edit proposal responses from a variety of stakeholders, typically involving contributions from sales, HR, operations teams, finance, legal, IT, and security.
• Ensure proposal documents follow standard formatting and quality standards.
• Control proposal documents with regard to voice, flow, language and grammar.
• Consolidate sections and/or documents developed by others team members into the required tender format.
• Maintain, make available and backup master document sets.
• Ensure win themes are articulated in such a way to meet / exceed the client’s requirements.
• Deliver completed written proposal responses to the Bid Manager against agreed RFP deadlines, escalating issues as required.
• Participate in storyboard sessions with bid / proposal team members.
• Provide key input to Proposal Designer for inclusion in final visual document.
• Proactively develop and manage a network of subject matter experts.
• Identify and re-work existing pre-written content where relevant.
• Present and tag all new proposal content to the knowledgebase manager for review and/or potential re-use.
• Knowledge of proposal automation software is a plus.
• Communicate and influence at a senior level.
• Excellent time management / prioritization skills.
• Keen attention to detail and meticulous proof-reading skills.

Job Requirements:

• Knowledge of proposal automation software is a plus.
• Communicate and influence at a senior level.
• Excellent time management / prioritization skills.
• Keen attention to detail and meticulous proof-reading skills.
• Bachelor degree in business or related field
• Project Management skills
• Demonstrate ability to work as part of high demand, high expectation, dynamic team
• Creative problem-solving, analytic and decision-making skills with minimal supervision
• Demonstrate ability to work effectively through change
• Excellent communication and presentation skills (verbal and written)
• Experience working directly with customers
• Advance technical/computer skills with the ability to use several programs simultaneously
• Advanced level MS Office skills (particularly MS Word, Excel, PowerPoint).
• Professional understanding of document templates, macros and styles.
• Strong work ethic with a professional, positive attitude
• Ability to prioritize workload and thrive in a fast paced environment
• An innovative, goal oriented and results driven approach
• High degree of intercultural affinity because we are a global company

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