The Position

Looking for a rewarding job to help serve your community? The Museum of History and Art, in Ontario is seeking a responsible individual to perform a variety of activities and to assist professional staff in various programs. The Museum serves and enriches the community by collecting, preserving, and interpreting the history of Ontario and its region through exhibitions, educational programs, lectures, publications, and other community events. The ideal candidate will have knowledge of the principles and ethical standards regarding museum management and the ability to establish and maintain positive working relationships with other employees, volunteers, City officials, and the public. The Museum Assistant may work in one of three areas: Education, Collections or Exhibits. Current vacancies exist in Education and Collections.

The Museum Assistant position is a paid, part-time/temporary position scheduled to work no more than 29 hours per week and is not eligible to participate in the City's health insurance or retirement plans.

The Ontario Museum of History & Art

The Ontario Museum of History & Art is a vibrant cultural resource for our diverse community. As stewards, we advance an understanding of regional history and art. We provide meaningful visitor experience through well-curated exhibits and programming.

The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including; Police, Fire, Administrative Services, Community Services, Development, Economic Development, Housing, and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,100 full-time and 200 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.

We invite you to learn more about the City of Ontario by reviewing the City's website. A few useful links are also listed below:

Examples of Essential Functions

The essential functions typically performed by the Museum Assistant include the following:

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  Assists with exhibition research and installation, administrative, and other tasks as required.
• Sets up and arranges tables, chairs, and related equipment for educational and public programs.
• Operates audio-video equipment.
• Opens and closes the Museum according to standard operating procedures.
• Handles front desk operations such as answering phones, controlling access to the building, coordinating security guards and welcoming visitors to the Museum.
• Communicates and interacts with museum security guards to ensure a welcoming and inclusive work environment.

When assigned to Exhibits, functions performed include:

• Assists in exhibition installation and dismantling using power and hand tools.
• Utilizes tools in a workshop environment; works on ladders and adjusts track lighting.
• Crates and uncrates artworks and exhibition components; moves and sets up exhibit furniture; paints and preps surfaces.
• Supports distribution of exhibition marketing materials, such as press release, local news listings and university outreach.

When assigned to Collections, functions performed include:

• Installs, arranges, assembles, and prepares artifacts for exhibition, ensuring the artifacts' safety, reporting their status and condition, and identifying and correcting any problems with the set-up.
• Performs a variety of museum collection care activities including accessioning, deaccessioning, caring for and handling objects.
• Classifies and assigns registration numbers to artifacts and supervises inventory control.
• Prepares artifacts for storage and shipping.
• Recruits, trains, and supervises volunteers to assist with routine registration tasks.
• Assists with maintaining database records.
• Ability to carry up to fifty pounds.
• Assists in the development of policies and procedures in relation to collections care.
• Assists with determining which items from collections can be used for exhibition and educational programs.

When assigned to Education, functions performed include:

• Supports the development and coordination of museum public programs and tours.
• Coordinates reservations for public programs, school visits and other tours.
• Maintains an electronic database of contact information of Museum constituents and prepares ongoing communications and updates.
• Provides other administrative support, including filing, preparing correspondences, maintaining calendars, and scheduling as needed.
• Collaborates with Curator of Education in the development of exhibit gallery guides and visitor materials.
• Participates in community outreach events and builds relationships with patrons.
• Trains part time staff on front desk duties.
• Briefs security guards on happenings at the museum on a daily basis and communicates security needs throughout the galleries.
• Prepares and distributes curriculum materials for docents and teachers.
• Assists with development of marketing materials for education programs (i.e. social media, newsletters, physical flyers)

Qualification Guidelines

Education:

High school diploma or recognized equivalent plus completion of one year of college level coursework in U.S. or California History, Museum Studies, American Studies, Art History, or Anthropology. Additional qualifying experience may be substituted for education.

Experience:

One year of related work experience or volunteer work in a museum, gallery, arts, or education environment.

Licenses:

A valid Class C California driver's license. Acceptable driving record at the time of appointment and throughout employment.

Special Requirement:

Ability to climb ladders and stairs and safely use hand and power tools.
Ability to work nights and weekends as required.

Desirable:

Ability to read and speak Spanish.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Supplemental Questions

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ci.ontario.ca.us" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

GENERAL PROCESS
All applications received by the filing deadline will be screened. Those candidates determined to be the best qualified on the basis of experience, training and education, as submitted, will be invited to continue in the selection process.

• Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 12 months but may be extended or abolished based upon the needs of the City.
• The City encourages applications from qualified individuals with disabilities as defined by the Americans with Disabilities Act and the Fair Employment and Housing Act. Individuals who require a reasonable accommodation to participate in any phase of the selection process must make such a request during the application process. Applicants with disabilities that affect sensory, manual, or speaking skills may be provided with a test in a format that does not require the use of the impaired skill. Persons requesting reasonable accommodation will be required to provide documentation of such a need.
• All potential employees are required to pass a fingerprint review and a pre-employment physical examination prior to appointment.
• The City supports a Drug-Free Workplace. The pre-employment physical may include a drug screen.
• Successful candidates shall be required to complete a verification form designated by the Department of Homeland Security United States Citizenship and Immigration Services that certifies eligibility for employment in the United States of America.
• All City employees are required to sign a loyalty oath in accordance with California Government Code Section 3100.
• The provisions of this bulletin do not constitute a contract expressed or implied and any provisions contained in this bulletin may be modified or revoked without notice.
• If applicable, official college transcripts may be required prior to receiving an offer of employment.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Part-Time Compensation and Benefits Profile.