SUMMARY: The Office Administrator is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency at the Home Office. The Office Administrator will also be responsible for the administrative duties related to Reflections Salon.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Oversees all aspects of general office coordination including copying, scanning/faxing, mailing, and filing, ordering of office supplies and service/maintenance orders.

· Maintain and oversee Home Office policies, procedures and operations.

· Ensure the overall upkeep and appearance of the Home Office work spaces.

· Organizes and maintains file system, scans documents for electronic storage, and files correspondence and other records, as required for specific department needs.

· Maintains office calendar to coordinate work flow and meetings; coordinates meetings and conferences for all departments.

· Answers the Corporate Phone Lines.

· Performs data entry based on departmental needs.

· Assists with planning and coordination of Home Office meetings and events.

· Supports Administrative staff with assigned, project-based work and provides assistance and support to departmental staff, as requested.

· Performs all Administrative Duties for Reflections Salon.

· Performs other duties as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.

· High School Diploma

· 5 years’ experience in corporate office environment and/or related positions.

· Extensive knowledge of Microsoft Excel, Word and Outlook.

· Strong analytical, organizational and time-management skills.

· Ability to be efficient and productive in a fast-paced environment.

· Must have enthusiasm and possess excellent customer service skills.

· Excellent communication, listening and computer skills

· Must be reliable and on time.

COMPETENCIES:

· Ethics – Works with integrity; Upholds organizational values.

· Delegation – Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.

· Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Gives appropriate recognition.

· Dependability – Follows instructions, responds to management direction; results oriented and committed to achieving objectives and tasks as required.

· Teamwork and Collaboration – Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit. Communicates effectively.

· Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions.

· Organizational Support – Follows policies and procedures; Completes administrative tasks correctly

And on time; supports organization’s goals and values.

· Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Required to sit, stand and walk regularly, occasionally lift and/or move up to 50 pounds.

· The noise level in the work environment is usually moderate. ,

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift

Ability to commute/relocate:

• Grapevine, TX 76051: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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