Office Administrator Job at BCMG
Bespoke Capital Markets Group, LLC is a family of companies that provides funds, investors, governments, and service providers with essential tools to grow their tax lien business. The BCMG team is organized into four divisions that service our family of companies and clients: Sales & Trading, Data & Analytics, Clearing & Operations, and Innovation & Product Development. The position will provide office support with a variety of clerical activities and related tasks. The receptionist is the immediate point of contact for the Company and will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as maintaining an active interaction with the office and appointment scheduler.
WHAT TO EXPECT
Greets and directs visitors to the company. Takes and retrieves messages for various personnel. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Receives, sorts and forwards incoming mail (although limited in nature). Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing and collating.
Primary Responsabilities
– Must be flexible and able to manage a variety of projects and tasks at various points as well as interact well with various teams including sales, operations, and accounting and understand the various needs of each.
– Flexibility
– Communication Proficiency
– Collaboration Skills
– Customer/Client Focus
– Technical Capacity
– Assists office staff in maintaining files and databases
– Monitors office operations
– Schedules appointments and meetings for executives and upper level staff
– Serves as the go-to for office inquiries and conflicts
– Manages staff schedules
– Tracks office supply inventory and approves supply orders
III. Languages
Bilingual – English/Spanish, preferred
1. Additional responsibilities:
Assist the CEO with some personal tasks including meeting clients, customers as well as managing some personal responsibilities.
Requirements
– Associate degree at a minimum is preferred along with +3 years’ experience with preference given to those coming from a financial services company.
– Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management
– Knowledge of administrative and clerical procedures
– Knowledge of business principles
– Proficient in spelling, punctuation, grammar and other English language skills
– Proven experience of producing correspondence and documents
– Proven experience in information and communication management
Key Competences
– Attention to detail
– Confidentiality
– Planning and organizing
– Time management
– Interpersonal skills
– Customer-service orientation
– Initiative
– Reliability
– Stress tolerance
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