McDermott Will & Emery is a leading global law firm helping to propel the success of today’s most respected, dynamic, and important organizations. More than 1,200 lawyers strong, we bring our personal passion and legal prowess to bear in every matter for our clients and the people they serve. Pride and determination abound here because every member of our team is respected, supported, and inspired to exceed. We have been recognized as a top firm to work by The American Lawyer, Working Mother Magazine, Vault, and the Human Rights Campaign for both lawyers and business professionals.

As part of our ongoing commitment to be #AlwaysBetter for our people, clients, and communities, we have created a culture of belonging that champions your individuality and authenticity as both a person and a professional. From our competitive compensation, top benefits and award-winning professional development programs to industry-leading wellness initiatives, we support you through every stage of your life and career so you can live a life you love both in and outside of the office.

As an Office Administrator you will:

• Develop and maintain the Bay Area offices’ annual operating budgets. Plan, forecast and analyze variances
• Identify areas of potential cost reduction and efficiency improvement; maintain appropriate internal controls and procedures
• Ensure compliance with broader organizational goals to achieve maximum utilization of resources and cost efficiency and to meet the Firm objective of a one-Firm environment
• Oversee outside vendor services regarding efficiency, client service and cost containment
• Liaise with building management. Daily management of Firm facilities, including but not limited to, space-planning/office location moves and changes, leasing, subleasing, contract negotiations, remodeling, repairs and relocations
• Manage employee relations issues, partnering closely with Firmwide Human Resources Managers
• Administer performance management process, including annual performance evaluations of staff; provide annual salary and bonus recommendations
• Ensure compliance with federal, state and local employment laws and regulations. Ensure conformity with Firm-wide policies and procedures
• Conduct administrative orientations for new hires
• Effectively manage emergency situations, rationally and calmly solve problems, and lead others
• Oversee office activities, including internal fund raising for Pro Bono and community service initiatives
• Participate in or lead on special projects as directed by the Director of Administration
• Manage the workflow and performance of local office support staff (reception, legal secretaries, client services assistants, housekeeping), including providing ongoing formal and informal performance feedback
• Act as primary contact with outsourced local office services account manager and monitor day-to-day operations
• Manage the local office’s business continuity process and ensure adherence to Firm guidelines

Job Specifications:

• Bachelor’s degree
• At least seven (7) years of related work experience
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Strong verbal and written communication skills
• Strong leadership and motivational skills
• Ability to travel and work flexible and/or fluctuating work hours
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to maintain and handle confidential information

We continue to prioritize the health and safety of our McDermott workforce. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread of COVID-19, we require that members of our McDermott workforce be fully vaccinated.

At this time we are not asking you to provide any information about your current vaccination status, whether you would seek a medical or religious accommodation to the policy, or for any other medical information. We are only notifying you of the policy if you are interested in moving forward with the application process.

Expected Pay Range in New York: $172,700-$221,550

Please note that quoted salary ranges are not guarantees of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that MWE provides to compensate and recognize our staff professionals for their work. Full time positions are eligible for a discretionary bonus and a comprehensive benefits package

• Policy applies to locations where local ordinances do not prevent COVID-19 vaccination mandates.

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