Job Id: 710934

Office Assistant

4161 Carmichael Ave, Bldg. 3300, Jacksonville, FL 32207

Dept of Business and Professional Regulation - DBPR - Alcoholic Beverages and Tobacco

Onsite

Mon-Fri, 8-5PM

Duration: 12+ months

FL-DBPR-Jacksonville-Alcoholic Beverages & Tobacco-Staff Assistant (710934)

JOB DESCRIPTION:

• This position entails advanced clerical responsibilities that include duties of an administrative nature. The employee must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behaviour and performance sometimes under stressful conditions.
• The employee must interact courteously with others.
• Incumbent may perform front desk receptionist coverage.
• The incumbent will be responsible for importing documents received into the agency’s electronic document imaging system and its single licensing system.

JOB DUTIES:

• Reviews and sorts and date stamps incoming mail and faxes.
• Accurately routes information either physically or through approved electronic methods to the appropriate staff.
• Scans documents and applies proper naming conventions.
• Prepares paper documents for destruction after scanning to the electronic document imaging system.
• Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
• Inputs applicant’s information regarding an application for licensure into the agency’s single licensing system and update data as needed.
• Receipt revenue received, prepare bank deposits, and perform reconciliation of bank deposits.
• Scan documents into the agency’s electronic document imaging system.
• Uploading documents to the agency’s electronic document imaging system.
• Comparing paper documents to electronic documents to ensure the electronic version is complete.
• Verifying the accuracy of data entered into the agency’s single licensing system and correcting any errors.

MINIMUM QUALIFICATIONS:

• Good communication and interpersonal skills.
• Administrative and/or clerical experience working in an office environment.
• Experience using Microsoft Office, including Excel, Word and Outlook.
• Experience creating documents, maintaining files and keeping records.
• Willing to train the right person that wants to learn and work.
• Knowledge, skills and abilities, including utilization of equipment, required for the position:
• Knowledge and use of correct spelling, punctuation, and grammar.
• Skilled in using Microsoft Office applications.
• Knowledge of general office procedures.
• Ability to plan, organize and coordinate work assignments.
• Knowledge of administrative and clerical procedures and systems.
• Ability to evaluate information against a set of standards and verify that it is correct.
• Ability to determine work priorities, manage time effectively, organize, and ensure proper completion of work assignments.
• Ability to operate general office equipment.
• Ability to work independently.
• Ability to establish and maintain effective working relationships with others.
• Ability to work with confidential, exempt, and other legally protected information.

Job Types: Full-time, Contract

Pay: $19.38 per hour

Schedule:

• Monday to Friday

Work Location: In person

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