Office Assistant for Landscape Irrigation Contractor Job at Precision Sprinklers and Outdoor Lighting LLC
Precision Sprinklers and Outdoor Lighting LLC Butler, NJ 07405
Seeking Part Time office person to assist running daily operations in the office of our company. Our company does landscape irrigation, landscape lighting, and holiday decorating. Person must be very computer literate.
Responsibilities include:
- Answering customer calls and scheduling accordingly
- Invoices daily to ensure steady cash flow
- Updating customer information in our computer system
- Enter new customers into all needed software systems
- Preparing customer contracts for yearly mailings
- Printing and preparing all spring and fall reminders
- Tracking jobs and return calls to ensure timely work is being done
- Fleet maintenance of scheduling repairs, registrations, and inspections of company vehicles
- Knowledge of logistics and routes in Bergen, Morris, Essex, and Passaic county is helpful
- Inventory management
- Excellent phone skills a must
- Knowledge of postal requirements helpful
- Check and reply to customer emails and inquiries daily
- Knowledge of Wi-Fi systems helpful
- Ability to deal with vendors to handle returns and warranty claims
- Ability to deal with tight deadlines and adapt on the fly
- Knowledge of permit requirements and how to fill out a permit is helpful
- Make sure all employee paperwork is filled out and filed correctly
- Payroll, Accounts Payable, Accounts Receivable
Job is highly customer service based and you spend a majority of your time on the phone. Must be detail oriented.
Software experience in QuickBooks and Office/Outlook required. Experience with Hindsite would be preferred as well.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Schedule:
- 4 hour shift
Work Location: One location
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