Office Spec. 2 - Workflow Coord. Job at State of Oregon Military Department
Initial Posting Date:
10/21/2022
Application Deadline:
12/29/2022
Agency:
State of Oregon Military Department
Salary Range:
$2,874 - $4,172
Position Type:
Employee
Position Title:
Office Spec. 2 - Workflow Coord.
Job Description:
The Oregon Military Department is a state agency that supports the Oregon National Guard.
You are NOT required to be a member of the Oregon National Guard to apply for this position.
The Oregon Military Department is recruiting for Office Specialist 2 position. This is a full-time Limited Duration position located at Rees Training Center (Camp Umatilla) Hermiston, Oregon.
NOTE: This announcement will remain open continuous until a favorable candidate is selected. We will be pulling the first list on November 4, 2022. This recruitment may close any time after this date.
This position is represented by the American Federation of State, County and Municipal Employees’ (AFSCME) union.
NOTE: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
What’s in it for You?
Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage.
Work Life Balance- 11 Paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, On-the-Job Training, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.
Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard.
Great Benefits- The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage.
competitive benefits package
.
Work Life Balance- 11 Paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave.
Additional Benefits- In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
Career Development - Learn new skills, On-the-Job Training, Great Team Environment, and a sense of belonging. With Oregon Military Department, you will feel excited about the work you do and feel valued for your contribution and collaboration.
Our Team- The Oregon Military Department is a team of diverse, dedicated, and collaborative individuals that work together to support our states Army and Air National Guard.
Visit our agency website at:
https://www.oregon.gov/omd/Pages/Home.aspx
To learn more.
What You Will be Doing
The Office Specialist 2 positions perform administrative duties operating the billeting/housing office at Rees Training Center. The Office Specialist 2’s politely greets customers, handles customer requests and questions, issues keys and rooms to users, enter reservation data into a computer system which tracks guest usage, handles payments for reservations, and issues and clears federal buildings. These positions perform minor housekeeping and prepare classrooms and briefing areas for use of tenants.
Working Conditions
This job will be conducted primarily in an office environment but will require occasional excursions outdoors and in inclement weather. Must be able to operate a motor vehicle on and off the installation. Must be able to climb stairs and bend to inspect cleanliness of facilities. Must follow all safety guidelines.
What You Need to Qualify
Two (2) years of general clerical experience, one (1) year of which included typing, word processing, or other experience generating documents.
**OR**
An associate degree.
**OR**
Graduation from a private school of business with a certificate.
-AND-
One (1) year of general clerical experience.
Desired Skills/Special Qualifications:
-
Excellent customer service skills
-
Experience with Microsoft Office, to include Excel, Outlook, and Word
-
Excellent phone and communication skills
Additional Requirements
Must possess and maintain a valid Oregon Driver license.
NOTE: If applying from out of state, please be prepared to provide a 3-year driving abstract from your local Department of Motor Vehicles.
Conditions of Employment:
Must have and maintain a favorable Criminal background History check and be able to obtain and maintain a favorable Department of Defense National Agency Check with Inquiries (NACI) Suitability Determination. Conviction of a crime will not automatically preclude appointment, the circumstances involved in the conviction will be considered. Employee is required to maintain a drug/alcohol free workplace in accordance with OMD Drug/Alcohol CPM’s, Policies, and the Statewide Drug Free Workplace Policy 50-000-01.
Work Experience
The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be used to determine candidate's qualifications.
The work experience section of your application must include a clear description of your experience in order to determine if you meet the required skills (minimum and special qualifications) and at what level you meet the requested skills. Your answers to supplemental questions about your specific experience must also be supported in the work experience statements in your application form and, if requested, your resume. Supplemental materials such as cover letters and/or a resume will NOT be used to determine candidate's qualifications.
Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)
You Must Download the Following to Your Application
(Failure to attach the required documents may result in your application not moving forward in the process)
A cover letter that clearly addresses how your education and/or experience relates to the Requested Skills, Duties and Responsibilities section of this announcement. Qualified applicants whose background most closely matches the requested skills will be invited to interview.
-AND-
A current resume that clearly describes your experience and/or education related to the requirements of the position and demonstrates that you meet the minimum requirements of the position as listed.
The Oregon Military Department is an Equal Opportunity, Affirmative Action employer, committed to a diverse workforce with equal opportunity programs.
Additional Information
-
Only complete applications will be considered. Be sure to answer all supplemental questions completely and to show your experience in the Work Experience section of your application. The selection process will consist of an evaluation of experience and training.
-
This announcement closes at 11:59PM on the close date listed.
-
The successful candidate for this position will be subject to a LEDS check.
-
The agency is not considering applications from persons who now or in the future would require the employer to sponsor an employment visa.
Application Process
-
Complete the application. We will not accept a resume in place of a completed application.
-
Complete the questionnaire.
-
After you submit your application, you MUST respond to the public records request authorization. This task will follow completion of submitting your application.
Important Notice - Requiring Email Addresses
To improve communication with all applicants, the State of Oregon requires an e-mail address be provided on all applications received.
To improve communication with all applicants, the State of Oregon requires an e-mail address be provided on all applications received.
If you do not currently have an email address and do not know where to go to get one, please refer to our Applicant Frequently Asked Questions web page, scroll to the How to Apply for a Job section, question #14 to view several links to internet providers where you can get a free e-mail account. The state of Oregon does not endorse any particular provider.
Need Assistance?
If you require an alternate format in order to complete the employment process, you may call Recruitment Services at (503) 584-3581. Please be prepared to leave a message describing the alternate format needed.
Veteran Percentage Points
Since the time of the Civil War, Veterans of the Armed Forces have been given some degree of preference in appointments to government jobs. In recognizing the sacrifices made by those serving in the Armed Forces, Congress enacted laws to prevent veterans seeking employment from being penalized because of the time spent in military service. To receive veterans’ preference points, when you answer “yes” you are a veteran, you will receive a task from your Workday account requesting you to upload your military documents. Please do NOT attach your military documents to your initial application.
To qualify for 5 points:
A copy of your DD214/DD215 showing honorable discharge from active duty.
To qualify for 10 points:
A copy of your veterans’ disability preference letter from the Dept. of Veterans Affairs showing honorable discharge from active duty and that you have a service-connected disability.
For Transitioning Service-Members
A “working” Copy of your DD215-DD215 (typically Member-4) showing under honorable conditions discharge from active duty within 120 days or Less from Ending Term of Service (ETS) date.
For additional detailed information regarding Veteran Preference Point Laws visit:
https://www.oregon.gov/jobs/Pages/Veterans.aspx
.
Pay Equity
As an employer, the State of Oregon complies with HB 2005 Pay Equity. We do not discriminate on the basis of protected class in the payment of wages, and we do not screen applicants on the basis of their current or past compensation. We determine salary from applicable professional experience and education. Please visit:
https://www.oregon.gov/das/hr/pages/equity.aspx
for more information.
Visit our agency website at:
http://www.oregon.gov/omd/pages/index.aspx
Contact Information:
Shawn Potapoff HRA1/Recruiter
971-209-5712
shawn.potapoff@omd.oregon.gov
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