Office Specialist - Community Risk Reduction (CRR) Job at City of Chesapeake
Position Information
Working Title of Vacant Position
Office Specialist - Community Risk Reduction (CRR)
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
FIRE
Division
FIRE PREVENTION
Requisition Number
2023169P
Number of hours worked per week
40
Work Schedule
8am to 5pm; Monday through Friday. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Work Site Location
Public Safety Building, 304 Albemarle Dr., 23322
Position Driving Requirement
O - Occasional
Pay Basis
Semi-Monthly
Advertised Salary
Starts at $34,435; DOQ.
Job Description
Chesapeake Fire Department is seeking an enthusiastic and customer service oriented individual to provide complex clerical support to the Community Risk Reduction team. The position is responsible for performing complex office tasks for the assigned area of responsibility. The position works according to some procedures; decides how and when to do things under general supervision. Duties include, but are not limited to:
- Performs specialized office procedures such as taking meeting minutes, or typing documents, technical and statistical reports, or data for publication.
- Interacts with other departments, clients/customers, and the public by telephone, radio, or in person; provides information, directs individuals to appropriate personnel, takes and relays messages, or receives, logs, and processes complaints.
Compiles data for special and periodic reports; assists with presentation of data as directed.
Performs routine accounting tasks such as processing incoming checks, reviewing invoices and vouchers.
Schedules meeting rooms and appointments, and prepares work schedules and agendas.
Processes clients in and out of office/program; processes payments; enters and updates client information in computer to complete financial/insurance forms; processes requests for medicine.
Processes mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; assists with special mailings; prepares and distributes information packets.
Establishes and maintains, or supervises maintenance of files, records, accounts, or charts for area of responsibility; maintains office supply inventory.
Arranges meetings; answers routine correspondence for supervisor independently; performs data entry, filing, faxing, telephoning, photocopying, and/or processing of assigned permits.
Processes FOIA requests; prepares and processes summons and/or warrants.
Develops and maintains access databases for coworkers; provides assistance with computer software.
Performs other related duties as assigned.
Required Qualifications
VOCATIONAL
/
EDUCATIONAL
REQUIREMENT
: Requires a high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City’s Driving Standards.
SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of three years of full-time equivalent experience in administrative support.
SPECIAL CERTIFICATIONS AND LICENSES : Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City’s Driving Standards.
SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications
Posting Detail Information
Job Open Date
04/17/2023
Job Close Date
04/23/2023
Open Continuous
Special Instructions to Applicants
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Frequently- From 1/3 to 2/3 of the time.
Sitting
Continuously- 2/3 or more of the time.
Walking
Frequently- From 1/3 to 2/3 of the time.
Lifting
Frequently- From 1/3 to 2/3 of the time.
Lifting Amount
Exerting up to 20 lbs
Carrying
Occasionally- Up to 1/3 of the time.
Carrying Weight
Exerting up to 20 to 50 lbs
Pushing/Pulling
Rarely- Less than 1 hour per week.
Pushing/Pulling Weight
Exerting up to 10 lbs
Reaching
Frequently- From 1/3 to 2/3 of the time.
Handling
Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Occasionally- Up to 1/3 of the time.
Crawling
Rarely- Less than 1 hour per week.
Bending
Occasionally- Up to 1/3 of the time.
Twisting
Rarely- Less than 1 hour per week.
Climbing
Rarely- Less than 1 hour per week.
Balancing
Occasionally- Up to 1/3 of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Continuously- 2/3 or more of the time.
Foot Controls
Rarely- Less than 1 hour per week.
Machines, Tools, Equipment and Work Aids Used
General office equipment, computer, printer, fax, scanner,
telephones, radios, etc.
telephones, radios, etc.
Protective Equipment Required
None
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
N = Never
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
N = Never
Physical Danger or Abuse
N = Never
Other
N = Never
If Other, Description
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
S = Seasonally
Extreme Temperatures
S = Seasonally
Noise and Vibration
M = Several Times Per Month
Fumes and Odors
N = Never
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Frequently- From 1/3 to 2/3 of the time.
Emergency Situations
Frequently- From 1/3 to 2/3 of the time.
Frequent Change of Tasks
Frequently- From 1/3 to 2/3 of the time.
Irregular Work Schedule/Overtime
Occasionally- Up to 1/3 of the time.
Performing Multiple Tasks Simultaneously
Frequently- From 1/3 to 2/3 of the time.
Working Closely with Others as Part of a Team
Occasionally- Up to 1/3 of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Occasionally- Up to 1/3 of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
None
Professional References
Professional References
Please provide contact information for professional references.
Minimum Requests
0
Maximum Requests
4
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