Salary

$21.00 - $32.00 / hour

Summary

Responsible for coordinating and providing administrative support to various departments

Essential Duties and Responsibilities

The following examples of duties and responsibilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position.

• Administrator for SAP/LMS (Learning Management System) systems for Operations MOC (Management of Change) procedure workflows, including service entry sheets
• Complete quality assurance/quality reviews of drafted procedure changes
• Create and assign CBL (Computer Based Learning) trainings for designated work groups
• Manage annual review assignments, tracking and filing for designated work groups
• Manage compliance audit assignments, tracking and filing for designated work groups
• Manage revision control of all controlled documents
• Administrator for the Operations site in SharePoint
• Management of the Operations Employee Recognition Program
• Maintain administration changes of the overtime spreadsheets for all groups
• Provide managers and superintendents with monthly/weekly status reports (Annual reviews, Audits, FR Clothing, Open and Pending DCNs (Document Change Notifications), SOP (Standard Operating Procedure) Status reports, etc.)
• Coordinate and help facilitate projects for continuous improvement as it pertains to this job role or as requested
• Process rewritten controlled document types according to the Rewrite Initiative standards
• Route incoming/outgoing mail, email, fax and incoming phone calls; prepare outgoing mail and correspondence
• Provide general administrative support to your assigned departments including typing, word processing, filing, mail and answering phones
• Compose and type routine correspondence and maintain department bulletin boards
• Organize and maintain file system, file correspondence and other hard copy and digital records
• Coordinate manager's calendar and schedule appointments
• Arrange and coordinate travel schedules and reservations
• Conduct research, compile and type statistical reports
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities and record and transcribe minutes of meetings
• Make copies of correspondence or other printed materials
• Order supplies and other required purchases for the department as well as maintain all required documentation for the accounting department
• Manage orders for FBR clothing and winter gear
• Maintain and balance monthly p-card statements
• Assist new hires with computer rights, timecard, personal protective equipment (PPE), etc.

Qualifications

Incumbents must have demonstrated knowledge and abilities in these areas. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and/or Experience

Computer Skills

Other Skills and Abilities

These skills and abilities are typically acquired through a combination of education, experience and training. This combination will provide the competence to perform the work of the position.

Supervisory and Budgetary Responsibilities

• None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

· While performing the duties of this job, the employee is frequently required to sit, use hands to handle or feel; and talk or hear

· The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl, and reach with hands and arms

· The employee must occasionally lift and/or move up to 10 pounds

· Specific vision abilities required by this job include close vision

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate