WORKFORCE Development BOARD

butler clermont warren BCW/Workforce

Connecting Employers with Quality Employees

POSITION AVAILABLE

JOB CLASSIFICATION TITLE: OPERATIONS ASSISTANT

DEPARTMENT: WORKFORCE DEVELOPMENT BOARD

BUTLER/CLERMONT/WARREN

(BCW/WORKFORCE)

RATE: $19.00 - $29.00 HOURLY – DOQ

SCHEDULED HOURS: AS NEEDED FOR PRODUCTIVITY AND

PERFORMANCE

CIVIL SERVICE STATUS: UNCLASSIFIED

SEE ATTACHED JOB DESCRIPTION FOR

QUAILIFICATIONS AND ILLUSTRATIVE DUTIES FOR THIS POSITION

TO APPLY: PLEASE SUBMIT A COVER LETTER AND RESUME TO:

Administration@bcwworkforce.com

THIS POSTING WILL REMAIN CONTINUOUS UNTIL POSITION IS FILLED

406 Justice Dr, Suite 301 Lebanon, Ohio 45036 Phone: 513.205.8423

www.BCWWorkforce.com

BCW/Workforce Operations Assistant Job Description

Position Title: Operations Assistant Incumbent:
Class Title:

Department: BCW/Workforce Development Board FLSA Status: Non-Exempt
Reports To: Executive Staff Civil Service Status: UnClassified
Pay Range: $19.00-$29.00 DOQ Employment Status: Full-Time, Permanent
Probation: 365 days Lunch: Unpaid
Work Hours: As needed for productivity and performance.

JOB RESPONSIBILITIES:

The BCW/Workforce Area’s Operation’s Assistant will deliver high-level administrative, and operations
support for the Workforce Development Board of Butler/Clermont/Warren (BCW/Workforce) and its
Executive Team.

The Operations Assistant should be able to demonstrate a clearly articulated understanding of the
government and/or non-profit goals, parliamentary procedure and organizational values and needs.
Familiarity with the Workforce Investment and Opportunity Act (WIOA) is especially desired.

In the Administration of these responsibilities, the Operations Assistant will satisfactorily engage and
regularly update the BCW/Workforce’s:

• Executive Administration,

• Board of Directors (BCW/Workforce Development Board),

• Chief Elected Officials (CEO Consortium),

• Administrative Entity,

• Sub-Contract recipients:

o Workforce Development System Operator

o OhioMeansJobs One-Stop Center Career Operators

o OhioMeansJobs One-Stop Center Career Services Providers

o Emerging Workforce (Youth) Services Provider, and

• Various Business, Employer, Resident, Education, Training and other Community-Based

ESSENTIAL FUNCTIONS:

In collaboration with these entities, and through the BCW/Workforce’s Executive Team, the Operations
Assistant will:

1. Execute general clerical tasks for the BCW/Workforce board and its Executive Team,

2. Seamlessly manage and triage calls, agendas, memos, reviewing reports and schedules,

3. Maintain physical and electronic records for easy access,

4. Manage complex fiscal, case management (e.g. CFIS, MUNIS, ARIES, etc.) and Microsoft
Office software systems,

5. Ensure the proper management, storage and use of governance documents and other important
organizational records,

6. Maintain accurate, safely stored and readily accessible documentation for inspections and/or
filing, monitoring and audit requirements,

7. Review and update documents as necessary,

BCW/Workforce Operations Assistant Job Description

8. Manage calendars to avoid conflicts,

9. Facilitate, schedule, execute and record meetings, materials and notices,

10. Transcribe and maintain minutes for all committee and quarterly CEO/Full Board meetings

11. Collaborate with the executive team to ensure gatherings comply with BCW/Workforce bylaws,
parliamentary procedure and sunshine laws,

12. Provide advice and resources on relevant topics at issue, such as laws, policies, procedures, or
governance matters being addressed, including any insights about the Southwest Ohio region,
its business, public administration and human services,

13. Assist with other projects and tasks, as assigned by the Executive Team.

OTHER DUTIES AND RESPONSIBILITIES:

The Operations Assistant may be required to:

• Travel to various locations for meetings, events or other gatherings, including national travel,

• Represent the BCW|Workforce system in meetings and/or seminars,

• Execute certain jurisdictional administrative support duties,

• Analyze facts to objectively understand a problem or develop a solution,

• Exercise audience-adaptive communication skills,

• Work autonomously with minimal supervision.

QUALIFICATIONS:

• Work experience as an Executive Assistant, Personal Assistant or similar role,

• Outstanding organizational and time management skills,

• Excellent verbal and written communications skills,

• Discretion and confidentiality,

• Experience contributing to strategic workforce plan development,

• Experience building partnerships with stakeholders,

• Experience with regulatory compliance and fiduciary requirements,

• Current Ohio Driver’s License,

• Minimum: High School degree,

Desired:

• Experience with the Workforce Innovation Opportunity Act (WIOA), public policy or economic

Two to five years’ experience as a senior or executive leader/manager, 

Experience with process/systems improvement initiatives, 

BA, BPA/BPP or BBA.

LICENSURE AND CERTIFICATION PREFERENCES:

PA diploma or certification

Membership in a recognized, relevant professional organization

BCW/Workforce Operations Assistant Job Description

How to Apply:

E-mail a cover letter and your current resume to:

Admin@wibbcw.com

Filing Deadline:

Continuous; however, first review of applications will be on November 7, 2022.

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My signature below signifies that I have reviewed the contents of my position description and that I am aware
of the requirements of my position. I further certify that I have reviewed the most current copy of the Warren
County Commissioners Personnel Policy Manual.

(Employee's Signature) (Date)

Date Adopted:

Date Revised: 10/21/22

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