Diocese of Brownsville

JOB DESCRIPTION

Position: Parish Secretary

Classification: Full Time – Non-exempt

Saint Mary’s Catholic Church is looking for a dedicated and committed individual to apply for the position of Secretary and Bookkeeper. If you are interested to be part of our team, we encourage you to apply for this position. Please refer to the Job Description below:

Essential Duties and Responsibilities of Parish Secretary & Bookkeeper:

• As Parish Secretary, you are expected to manage the Pastor’s calendar for appointments, meetings and other pastoral events and activities.
• Ensure and direct the workflow within the Pastor’s and Parish Office.
• Inform the Pastor of the articulated and perceived needs of the church and community as communicated to the Office of the Secretary & Bookkeeper.
• Collaborate with the Pastor and staff in all activities and provide support for the efficient and effective functioning in all church offices, in responding to the pastoral needs of the church community.
• Refers telephone calls and incoming visitors to appropriate personnel, and, if not available, takes messages.
• Assembles articles and prepares the Weekly Church Bulletin.
• Take registration for baptisms and all other all sacraments.
• Keeps records of Ministries and Organizations of the church.
• Takes care of the church religious articles offered for sale.
• Organize and safeguard archives of the Parish.
• Collaborate with CCE office in making arrangements and schedules for Sacraments such as Baptism; Confirmation; Matrimony as well as Quincenera and RCIA.
• Collaborate with staff in making arrangements and schedules for Funerals and other Church services.
• Schedule and make necessary preparations for meetings: Parish Pastoral Council; Finance Council; Liturgy Committee, and Fundraising Activities Committees.

As a parish employee, you are expected to:

• Perform your tasks and responsibilities in an efficient, expedient and effective manner that is responsive to the needs of the staff and the church community.
• Be courteous and respectful in dealing with all members of the parish community as you represent the Pastor and the Church.
• Maintain confidentiality in all matters.
• Attend necessary training and seminars as required in the performance of your job i.e., Protecting God’s Children and Computer Skills Training.
• Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school graduate or equivalent.
• Ability to communicate effectively in English and Spanish (written and orally)
• Minimum one-year secretarial experience
• Computer literate in Word, Excel, PowerPoint, Intranet required.
• Ability to operate and care for a computer and other office equipment.
• Possess good communication skills, including professional telephone skills.
• Ability to maintain confidentiality in all matters.
• Knowledge of typing, filing and computer skills.
• Ability to maintain effective working relationships with other employees and the general public.
• Ability to maintain clerical records.
• Ability to manage multiple projects simultaneously and reach desired results
• Reliable transportation is required.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret technical instructions and deal with several abstract and concrete variables.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Salary: Salary to commensurate with experience.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work area is a typical office environment. The noise level in the work environment is usually moderate. Average 20 hours per week. Business hours: Monday - Friday, may include weekends.

Job Type: Full-time

Pay: $10.00 - $12.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• SANTA ROSA, TX 78593: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 2 years (Required)

Work Location: One location

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