Payroll & Human Capital Management Specialist
PayServ is proud to be the local, community-based choice for small and mid-sized employers’ payroll and human capital management (HCM) needs. You get the best of both worlds with PayServ—big-company capabilities, but with the local-company customer care and a recognition of the importance of work/life balance. Our technologically advanced approach affords our clients all the options of the big corporate payroll companies with unmatched cyber security and privacy protections.

PayServ Payroll Solutions is looking for a talented, detailed-oriented, energetic, and passionate Payroll & HCM Specialist to join our growing team. The successful candidate will be responsible for processing payroll in an accurate and timely manner for an assigned portfolio of clients, as well as, maintaining complete and thorough supporting documentation. While the primary function of this role is supporting payroll related activities, assistance with other HR support functions directly impacting payroll may be required. While experience is a plus, we are open to training the right person.

Essential Functions

• Processes/Transmits accurate payrolls—reviewing previews of payroll data before and after payroll is transmitted, reviewing manual batches, exception reports, etc., to ensure accuracy of payroll

• Processes and maintains detailed records of all court-ordered wage orders, including child support, garnishments, and tax levies.

• Ensures all processed payroll transactions are properly documented/approved by client leadership.

• Prepares and maintains supporting documentation for all payroll information entered manually.

• Coordinates with the Managers and Client Leadership to ensure any major changes affecting payroll are accurately reflected in the payroll system (examples: benefits deduction/accrual changes, timekeeping system changes/updates, HRIS system updates, tax withholding changes, etc.)

. Partners with Account Managers and Client Leadership to ensure accurate and timely capturing of HR information into the payroll system

. Partners with Managers to ensure client is informed of reoccurring payroll issues impacting payroll processing

• Communicates effectively with individual, organizations, colleagues and third-party vendors.

• Prepares manual pays, special pays, pay cards, and termination checks, etc. when needed.

• Assists with coordinating/processing of year-end adjustments in preparation for issuance of W-2's.

• Handles escalated client payroll issues and related questions (reviews, researches) and provides resolutions. Maintains payroll related reports, having a pre-established format where the data is easily accessible. Prepares special reports/performs special projects, as requested by Manager or Client Leadership in a timely and accurate manner to meet client needs.
• Responsible for keeping up-to-date on payroll and benefits tax laws and regulations that impact assigned clients.

• Performs assigned tasks in a timely and accurate manner.

• Performs all other related duties, as assigned.

Qualifications

• Bachelor’s Degree in Business Administration, Finance/Accounting or Human Resources preferred. FPC or CPP certification a plus but not required.

Job Requirements

• Bachelor's Degree Preferred

• 2-4 years of related or customer service experience a plus

• Ability to assimilate data, reach and articulate conclusions verbally and in writing.

• Be responsible for personal success, ask for help and communicate effectively.

• Ability to effectively establish rapport, present information and respond to questions from stake holders

• Must be detailed oriented.

• Must possess time management skills.

• Demonstrate proficiency in word, excel, and adobe.

• Strong interpersonal and communication skills

• Ability to work with others across our growing organization.

• Ability to meet people, listen, make quality recommendations.

• Ability to build Client Relationships through great customer service

• Must show ability to be able to process multiple tasks at one time (i.e.: payrolls) for a portfolio of assigned clients (varied payroll processing schedules and use of various payroll platforms)

• Prior experience working with MS Office Suite (specifically Excel, Word, Outlook), and Google for business applications.

• Demonstrate strong work ethic and capable of handling confidential and sensitive information with integrity.

• Excellent written and verbal communication skills.

• Strong attention to detail and accuracy with good organizational skills.

• Self-starter with keen follow-up and problem-solving skills

• Ability to work in a fast-paced environment and meet deadlines.

• Ability to work independently and interact with all levels of employees and clients.

• Must be able to work outside of normal work hours if needed

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Nanuet, NY 10954: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Payroll and/or HR: 1 year (Preferred)

Work Location: In person

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