The Position

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The City reserves the right to limit the number of external applications accepted to the first one hundred (100) qualified applications.
• Hiring departments will have the option to consider internal applicants on the Eligibility List prior to considering all candidates on the Eligibility List.
• The Eligibility List established through this recruitment will be used to fill current/future/full-time/part-time vacancies.

Examples of Essential Functions

The essential functions typically performed by the Payroll Technician include the following:

• Performs, maintains, and processes bi-weekly payroll for all City employees, including timecard corrections, payroll tables, salary rates, deductions, and various leave payments.
• Provides training and coordinates the activities of designated department timekeepers.
• Evaluates and reviews department data and timecards; resolves inconsistencies to ensure conformance with MOUs, Profiles, City policy, California Public Employee Retirement System (CalPERS) regulations, federal, and state laws.
• Prepares and calculates employee checks, salary changes, and retroactive pay; makes electronic transfers for direct deposits and ensures checks are accurate and completed as scheduled.
• Audits, reconciles, and prepares payroll tax reports for submittal to federal and state agencies; prepares, audits, and distributes employee W2 forms.
• Establishes and maintains detailed payroll records for employees; inputs variety of data including additional pays, deductions, contributions, tax withholdings, leave accruals, and other related data into electronic systems.
• Reviews and analyzes available data and forms for errors and inconsistencies.
• Enters, maintains, and audits employee leave accrual balances.
• Receives and responds to employee inquiries regarding payroll, taxes, deferred compensation, deductions, and calculations; researches and resolves concerns within a timely manner.
• Verifies and makes federal and state payroll tax calculations and payments and ensures compliance with federal, state, and city regulations and procedures.
• Certifies, calculates, and deducts garnishments; completes all wage and employment verification requests and ensures compliance with federal, state, and City regulations.
• Assists with implementing, updating, and testing of new software.
• Conducts new employee orientation.
• Complies and audits information for special check runs.

Qualification Guidelines

Education

Associate's degree or equivalent in Accounting, Finance, Public/Business Administration, or a closely related field. Additional years of applicable experience may be substituted for education on a year-for-year basis.

Proof of successful completion of education requirements must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.

NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Experience

Three years of progressively responsible experience processing payroll in an accounting or finance environment.

License

Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.

Desirable

Experience processing payroll in a public sector environment. Knowledge of CalPERS processes/procedures and reporting requirements. Knowledge of and experience with a payroll system such as Workday.

Supplemental Information

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• 
  List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.

NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.

Supplemental Question

To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.

Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.

The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here www.ontariocityemployees.org.

Employees in this classification are under the Confidential Employees Compensation and Benefits Profile.