Primary is looking for an Bookkeeper with Entrata Book-Keeping Experience!

Primary is partnering with a well-established and growing Houston -based full-service commercial real estate firm, and has an opportunity for an energetic, self-directed, motivated, organized, multi-tasking and experienced Entrata Book-Keeping Experience. You will be responsible for preparing and analyzing financial records for our company. This is a great opportunity to work with a fantastic group of business professionals. Accounting Certification not required and Yardi & Entrata experience is a plus.

Responsibilities:

• Prepare and examine accounting records, financial statements, taxes, and other financial reports
• Develop and analyze reporting for business operations and budgets
• Perform audits, ensuring adherence to standard requirements
• Create new processes to improve financial efficiency
• Report analysis and findings to management team
• The Book-Keeper will be a KEY TEAM MEMBER of a high energy management team participating in strategic growth decisions with significant autonomy as the leader of all the Firm’s Accounting function of a rapidly growing, exciting Commercial Real Estate firm with a multitude of opportunities to help drive the Firm’s direction and growth as a Trusted Business Advisor to the Founder and Senior Management Team
• Record general journal entries for all property acquisitions, new developments and dispositions
• Prepare quarterly investor distributions and financial updates for investors as needed
• Prepare and maintain monthly cash reconciliations
• Manage all banking functions for corporate and property accounts
• Serve as the liaison with lenders
• Complete biweekly payroll allocations and posting to budgets
• Facilitate the preparation of audits
• Facilitate and review the preparation of all federal, state tax files for our CPA
• Prepared quarterly loan compliance reports
• Work with our attorney to set up new entities
• Maintain a database of all entity documents and all documents and files related to entity
• Submit construction draws and process once funded
• Track the location, accounts, purpose and balance of all bank accounts and prove biweekly updates on available balances
• Act as liaison with HUD processor for loan (most are not HUD)
• During periods of due diligence, take the lead for all financial requests
• Execute wires and maintain security of wires
• Lead on all accounts payable
• Oversee the creation of new bank accounts and track use
• Track all equity participation on each project
• Oversee budgets and alert department head when there is a variance and or the need to reforecast
• Track all insurance policies

OVERALL -Oversee the daily accounting and financial reporting functions in addition to various other aspects of the Firm’s Accounting & Reporting Function for the Retail and Multifamily Segments, including cash management, assisting with multiple external audits and special projects, noted in the below duties.

• MONTHLY CLOSE (MOSTLY MULTIPLE LOW VOLUME ENTITIES) - Participate in and supervising the monthly closing of multiple sets of companies using QuickBooks (Enterprise 16). ~40 sets of books entities/partnerships currently, all in the US.
• BANK ACCOUNTS - Maintain global bank account access, including initiating opening/closing accounts, as necessary. Review bank account analysis and assist in maintaining low expenses. Managing & Monitoring Cash Balances. Review bank reconciliations. ~80 Bank Accounts currently.
• INTERCOMPANY - Reconcile Intercompany Accounts on a quarterly basis.
• FINANCIAL ANALYSIS – Perform monthly analytical review on the balance sheets and income statements and explain significant fluctuations.
• MANAGEMENT REPORTING - Assist in preparing monthly reporting packages - including updating the Development Segment Excel spreadsheet tracking all projects for the Founder - to the Management Team and operations personnel.
• FINANCIAL REPORTING (QUARTERLY) – Provide quarterly P&L Statements to the outside CPA for their review with the Founder and Management Team.
• CASH FORECASTING - Prepare cash flow forecasts and funding availability.
• DISBURSEMENTS - Initiate Electronic Payments (domestic/international ACH and wire transfers).
• EQUITY ACCOUNTS - Audit equity accounts.
• STATUTORY COMPLIANCE - Assist with maintaining the required reporting and payments of all entities (some registered in Texas, some in Delaware).
• CLOSING DOCUMENTS - Review real estate closing documents.
• INVESTOR & BANK RELATIONS - Interface with investors and banks as required.
• PAYROLL & BENEFITS - Outsourced to a 3rd Party Provider - oversee as assigned by the Founder.
• FOUNDER PERSONAL FINANCES – Assist the Founder with personal accounting and financial matters as assigned and as needed.
• CONTROLS - Assist in maintaining clear controls for safety of all banking items and investors’ privacy.
• INTERNAL SUPPORT - Interface with team members, as necessary.
• SPECIAL PROJECTS - Serve on special projects as directed by the Founder in fulfilling accounting and tax duties.
• TAXES - Provide all year-end Financial Statements to outside CPA firm for tax returns and Form K-1s with expected distribution to investors by Mar 31 on an annual basis. Provide advice or research on tax related issues as they arise.
• EXTERNAL AUDIT & TAX ASSISTANCE - Work with the Firm’s external audit and tax firms and provide PBC schedules and other documentation as required by Audit & Tax deadlines.
• OTHER - Assist with a variety of accounting matters on an as needed basis.
• MANAGERIAL & SUPERVISORY – Assisted as needed with 4 in Accounting who are shared with others on the Management Team depending on the needs in their respective Segments – 2 Accountants, 1 Property Accountant and 1 Accounts Payable Specialist – while supervising, evaluating, and improving the accounting, finance, IT, and administrative functions to remedy current issues and determine future personnel and resource needs.
• LEADERSHIP - Providing leadership towards additional value-added activities, which Corporate Accounting can provide in support of operational and departmental improvement and excellence while fostering teamwork between the finance, accounting, and operation functions.

COMPENSATION & BENEFITS:

• Firm subsidized Medical, Dental & Vision
• At least 2 weeks of Firm-paid vacation initially in addition to customary US Holidays
• Free Covered Parking & Business Casual/Appropriate Dress M-TH; JEANS on Friday

QUALIFICATIONS:

• QuickBooks Experience + Advanced Excel Skills
• Yardi and Entrata experience is a MUST
• 2+ years of experience in financial management with increasing responsibilities for multi-faceted direction and planning.
• Experience with managing multiple projects at one time is required.
• Requires a solid Fundamental knowledge of Generally Accepted Accounting Principles (GAAP) and accounting pronouncements
• Must possess strengths in verbal and written communications; able to adapt communications/presentations and deliver clear and concise reports and analysis to senior management
• Previous experience in accounting or other related fields
• Experience with current computer accounting programs and reporting tools
• Detail and deadline-oriented
• Strong analytical and problem-solving skills

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Houston, TX: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Entrata: 1 year (Required)

Work Location: In person

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