Receptionist Job at Victory Family Church
JOB SUMMARY
The Receptionist position is a vital link between our Church Ministry and the Congregation. Serves as a gateway for all weekday activity and is usually the one most responsible for creating a positive and inviting impression for the Church and Ministry. The Receptionist is an important administrative resource for the Staff and our organization where the first-level general information and other useful resources are disseminated.
The Receptionist position is a vital link between our Church Ministry and the Congregation. Serves as a gateway for all weekday activity and is usually the one most responsible for creating a positive and inviting impression for the Church and Ministry. The Receptionist is an important administrative resource for the Staff and our organization where the first-level general information and other useful resources are disseminated.
Responsibilities
- Ensure the Reception Area is a pleasant receiving area for guests (presentable, welcoming, well-supplied with necessary forms, materials, pens, etc.)
- Maintain Office Security by following safety procedures and controlling access via the Reception Desk and monitoring Sign-in Forms.
- Greet and welcome guests positively as soon as they arrive at the Office.
- Provide basic and accurate information in person, via phone, and email.
- Direct visitors to the appropriate location, after confirmation of appointment.
- Answer, screen, and forward incoming phone calls.
- Receive, sort, and distribute daily mail/deliveries.
- Ensure Mail Room is orderly and packages are being retrieved in a timely manner.
- Prepare to handle urgent situations by routing to an appropriate person in a calm, efficient manner.
- Streamline Office Operations and execute Administrative Tasks to the highest quality standards.
- Order Office Supplies and keep an inventory of stock for the VFC Staff Office.
- Update staff out-of-office calendar and assist with scheduling meetings when needed.
- Submit expenses in a timely manner each week.
- Keep accurate records of Office expenses and costs.
- Perform other Clerical Receptionist duties, as assigned.
- Order baskets, meals, and flowers for the Care Ministry.
- Send cards for the Care Ministry.
- Add milestone in the database for Water Baptism.
- Handle administrative items for Baby Dedications before and after the event.
- Mail baby gift to newborn and family.
- Order lunch for DreamTeam as requested.
- Request signs for the entrance door when the office is closed for any period of time.
- Prepare birthday and anniversary cards for the Marriage Ministry.
Job Knowledge and Skills
- Detail oriented
- Shows initiative
- Positive attitude
- Willingness to learn
- Verbal communication
- Multi-tasker
Education & Experience Required
- High School Graduate.
- At least two (2) years of experience in Administrative Work.
- Experience in Office Suite products.
- Successfully pass a background check.
Personal Development
- Maintains a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
- Consistently spends time with God outside of Church time and lives a Spirit-filled life.
- Participates in VFC small groups attends Church Services, and regularly tithes.
- Complies with expectations in the Employee Handbook.
- Fulfills the performance standards of the position and complies with policies, rules, and procedures of the Church, including those communicated verbally or in writing.
Time Requirements
32+ hours/week, ½ hour lunch (unpaid).
Basic schedule: Monday-Thursday
Victory Family Church reserves the right to change, rescind, add, or delete the duties and responsibilities within this job description at any time.
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