Our District:

The Sultan School District is one of the larger geographical school districts in the Puget Sound area, consisting of approximately 325 square miles. Sultan School District has approximately 2,000 students enrolled K-12. Students are currently served by two elementary schools, a middle school, a high school and an alternative high school; and the Sno-Isle Skills Center, a cooperative vocational technical school.

Our Community:

Located northeast of Seattle (seven miles east of Monroe) or about 20 minutes from the Woodinville area, Sultan is surrounded by a beautiful environmental setting. Our “backyard” is the scenic Skykomish River and Cascade Mountains. Sultan School District includes the community of Sultan, Startup, and Gold Bar. Students from Index attend Sultan High School.

Application Procedure:

Interested applicants should apply through our web-based application program and upload the required supporting documents at https://sultan.cloud.talentedk12.com/hire/index.aspx Interested applicants must complete the application and attach the following documents:

• A letter of application addressing the qualifications and requirements of the position
• A current resume
• Three or more letters of recommendation (including current or former supervisors)
• Three confidential reference forms which will be completed electronically by your references
• Unofficial copy of transcripts
• Copy of Washington State Certificate
• Note: Current district employees need to submit only a letter of application on-line using the internal application process.
• Questions? Contact Crystal Plotkin in Human Resources, 360-793-9800, 514 4th Street, Sultan, WA 98294

The Administrative Secretary - The successful candidate will have an ease with technology, the presence to schedule and support administrators, the ability to remain focused despite interruption, and overall maintain a positive face of welcome.

ESSENTIAL FUNCTIONS:

These statements are intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required.

• Use various computer software applications to retrieve data, create reports and presentations, complete electronic forms using industry templates, write letters, create spreadsheets, submit/transmit documents to other governmental agencies, print letters and forms, send/retrieve/archive e-mail, Web based research, make copies, and other technical skills that would enhance the job
• Coordinates the operation of the office: greets students, parents, staff and the public; answers a wide variety of telephone and in-person inquiries; promotes positive public relations for the district and the school.
• Maintains a variety of detailed program records, such as budgets, student counts, enrollment, attendance and other administrative records for revenue tracking, revenue generation and legal compliance; compiles data and performs calculations; prepares a variety of reports.
• Prepares and processes requisitions and purchase orders for the school and Associated Student Body (ASB) program; orders supplies, materials and equipment; processes, stocks and distributes materials; tracks expenditures and prepares reports; processes invoices and payment orders.
• Serves as secretary to the building principal: composes, formats and types a wide variety of correspondence, memoranda, newsletters, bulletins, forms, reports, records and other materials; may take and transcribe dictation; duplicates and distributes materials; screens calls; maintains appointment calendar; schedules meetings; opens and routes mail.
• Maintains and reports payroll records for building staff.
• May coordinate the work of office assistants, student assistants and volunteers assigned to the office; provides training and guidance; assigns and reviews work.
• Tracks a variety of deadlines to ensure timely completion and filing of a variety of reports and responses.
• Provides first aid to ill and injured students; assesses need for emergency or parental contact.

OTHER FUNCTIONS:

• Provides secretarial assistance to other administrators, teachers, specialists and parent volunteers as time permits.
• Provides a variety of building and program services to create a positive learning and teaching environment.
• May supervise students in the office; monitors behavior; listens to student confidences; refers problems to administrators, counselors, teachers or specialists as appropriate.
• Serves as member of educational support team of the district; performs related duties consistent with the scope and intent of the position.

MENTAL DEMANDS:

• Experiences constant interruptions.
• Required to deal with distraught or angry parents and students.
• Required to adapt to shifting priorities and to frequently re-channel work efforts.
• Required to perform accurate and precise assignments, at times under strict and challenging deadlines.

PHYSICAL DEMANDS:

• Exposed to visual display terminal for prolonged periods.
• Dexterity and precision required in the operation of a computer.

POSITION MINIMUM QUALIFICATIONS:

• Ability to communicate effectively with students, staff and the public.
• Effective customer service and public relations skills.
• Values and promotes a team effort approach to address daily challenges.
• Knowledge of secretarial procedures.
• Excellent organizational skills
• Skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs.
• Understanding and capability of effectively using Microsoft Excel to create spreadsheets and data reports.
• Knowledge of elementary front office routines, procedures and expectations.
• Ability to operate a computer and learn the operation of specific software programs.
• Understanding and capability of effectively using Microsoft Excel to create spreadsheets and data reports.
• Knowledge of elementary front office routines, procedures and expectations.
• Must be able to positively interact with all stakeholders under stressful circumstances.
• Must be able to multi-task and prioritize needs of the administrator and the office.
• Ability to schedule using Outlook and maintain schedules of various staff members.
• Ability to perform arithmetic calculations.
• Skill in correct grammar, spelling and English usage.
• Ability to proofread and make corrections.
• Ability to compose and format correspondence.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain strict confidentiality.
• Ability to establish and maintain effective working relationships with students, parents, staff and the public.
• Ability to follow directions.
• Ability to work independently, anticipating upcoming needs of all programs, with minimal supervision.

EDUCATION, LICENSE, CERTIFICATION, FORMAL TRAINING:

• High school graduation or equivalent and four years of increasingly responsible office experience, including records maintenance, bookkeeping and customer service.
• Allowable substitutions would be advanced training in business or secretarial procedures may be substituted for up to two years of the required experience on a year-for-year basis.
• Experience dealing with school-aged children preferred.
• Valid first aid and CPR certification

BENEFITS OFFERED: For eligible positions, the district offers a competitive benefits package including Washington state health insurance coverage (SEBB), a Washington state retirement package, paid time off including sick leave, vacation pay, holidays, personal days, and bereavement leave. Generally, you are eligible for SEBB benefits if you are anticipated to work at least 630 hours per school year (September 1 through August 31).

The School Employees Benefits Board (SEBB) benefits include:

* Medical plans with prescription benefits * Long-term disability insurance

* Dental plans * Medical Flexible Spending Arrangement

* Vision plans * Dependent Care Assistance Program

CONDITIONS: EMPLOYEES ARE HELD ACCOUNTABLE FOR ALL FUNCTIONS OF THIS POSITION. The preceding lists of positions functions, qualifications and requirements are not exhaustive and may be supplemented as necessary.

Immigration Reform and Control Act Requirement:

The recommended applicant, if not a current employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility.

Disclosure Statement and Background Check

Pursuant to Chapter 43.43, Washington Laws of 1990, the recommended applicant will be required to complete a disclosure form indicating whether he/she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol.

The Sultan School District #311 is an equal opportunity employer. The district complies with all federal rules and regulations and does not discriminate on the basis of race, color, national origin, sex or handicap. Inquiries regarding compliance procedures may be directed to the District Title IX Officer and/or Section 504 Coordinator, 514 4th ST, Sultan, WA 98294. Federal/State Criminal History Background Clearance will be required at applicant’s expense (employment status contingent on verification). The Sultan School District requires any employee hired in a position requiring a CDL to undergo a drug test as part of the employment process. Satisfactory completion of such a test is a condition

of employment.

Applicants are hereby notified that the Sultan School District is a weapon and drug-free work environment.

“Working collaboratively to achieve excellence for all students.”