Current Opening
Special Events Director

(Full-Time, Exempt)

Reports to: Chief Development Officer

Salary: Commensurate with experience

Classification: Full-time

ABOUT US:

Each year we help thousands of local kids and teens build great futures. From first grade to graduation, we are with them every step of the way. We go above and beyond to meet the essential needs of the members we are privileged to serve, provide fun and supportive place and create pathways toward college, career, and a better life.

We operate 7 Clubhouses and Teen Centers in addition to a Health & Dental Services
Center, T3: Training Teens for Tomorrow workforce development program, community athletic leagues, and outreach programs to schools and communities. In a typical year, we serve over 13,000 youth, many of whom are from economically disadvantaged homes, qualify for free or reduced lunch, and live in single-parent households.

If you want to make an impact on the community, love challenges, and enjoy being part of the fun, friendly and close-knit collective of the diverse and passionate civic-minded youth advocates - apply!

The following benefits are offered to our full-time employees:

• Paid vacation
• Paid holidays
• Paid sick leave
• Generous health, dental, life and LTD insurance
• Employee assistance program
• Retirement contribution
• Development opportunities

JOB SUMMARY:

The Special Events Director must be an experienced, take charge fundraising professional with ability to manage administration and logistics in support of the Resource Development department in a busy special events environment.

Lead the coordination and fundraising efforts of the following events:

• Annual Luncheon
• Salem on Tap Brewfest
• Corporate Shoot-Out Golf Tournament
• Rivalry Dinner & Auction

Support the coordination and fundraising efforts of the following events:

• Woodburn Breakfast
• Other special fundraising events that occur throughout the year (Teen Court Luncheon and Art Auction)
• Assist the Director of Annual Giving with driving the Club's annual giving strategic plan with a focus on individuals, corporate and direct mail programs.

Must be able to anticipate project needs, discern work priorities, attend to necessary planning and fundraising for more than one event at a time, meet deadlines with little supervision, and be willing to work occasional evenings and weekends, particularly around event periods.

The successful applicant should have a love for special event management and fundraising, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers; including volunteers, stakeholders, sponsors and donors.

Through the established events above, this position is responsible for working with a committee and board volunteers to secure a minimum of 60 sponsors.

KEY RESPONSIBILITIES

Event Planning and Production

• Work with a volunteer committee to plan and implement a successful event
• Work with a volunteer committee and the Resource Development team to procure sponsors and other fundraising initiatives to ensure events are on track for targeted revenue goals
• Partner with the Marketing team to design and create event program, collateral and run- of - show that highlights and celebrates our members and tells a story about the Club
• Coordinate negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (floral, linens, color schemes, etc.) to meet the quality expectations of the Boys & Girls Club
• Gather information on each project to achieve quality event productions
• Propose new ideas to improve the event planning and implementation process
• Serve as liaison with vendors on event-related matters
• Assist with managing on-site production and clean-up for events as necessary
• Close out all events as required.

Event Administration

• Prepare budgets and provide periodic progress reports to CEO and Chief Development Officer for each event project
• Keep track of event finances including check requests, invoicing, and reporting.
• Build strong committees with focus on results, stewardship and succession planning
• Coordinate committee meetings and oversee committee responsibilities
• Work closely and collaboratively with volunteer committee chairs
• Deepen relationships with current sponsors, build new sponsor opportunities

REQUIRED QUALIFICATIONS

Successful applicants must address the following in a cover letter:

• Excellent communication skills, including writing, proof reading skills, and speaking.
• Sound knowledge and proven skills in written, oral and graphic communications, including experience working with various media sources.
• Ability to effectively manage multiple projects and work assignments for a variety of staff and volunteers.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Ability to accomplish projects with little supervision.
• Fantastic customer service ethic and high expectations for quality.
• Bachelor’s degree preferred; significant work experience can substitute for a degree.
• At least 2 – 4 years of experience coordinating special events or similar field
• Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email, social media and web searches.
• Ability to pass the drug test and the background check

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to speak, hear, and maintain high mental and visual attention at all times
• Ability to express thoughts and ideas in an accurate and understandable manner through verbal and written formats with internal and external contacts
• Must be able to lift up to 50 pounds, be able to stand and sit for extended periods and be able to walk moderate distances
• Ability to pass the drug test and the background check

This job description does not list all the duties of the job. You may be asked to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description. The Boys & Girls Club of Salem, Marion and Polk Counties has the right to revise this job description at any time. This job description is not a contract for employment.

To perform this job successful, an individual must be able to perform each essential duties and physical demand satisfactorily with or without a reasonable accommodation.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. At the Boys & Girls Club, we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

The Boys & Girls Club of Salem, Marion and Polk Counties is an Equal Opportunity Employer. The employer does not discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant’s consideration for employment on a basis prohibited by local, state or federal law.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Salem, OR 97301: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Events management: 1 year (Preferred)
• Fundraising: 1 year (Preferred)

Work Location: In person

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