POSITION/TITLE: Supply Chain Procurement Specialist II
DEPARTMENT: Purchasing Department
REPORTS TO: V.P. of Operations

SUMMARY:
Promotes the most effective use of company funds in the acquisition of assigned goods and services by applying the company’s purchasing policies and procedures. Coordinates the procurement cycle of specific products or services. Contacts suppliers for quotations, prepares purchase requisitions, follows up on outstanding purchase orders and ensures safe transportation of the product.

The skilled Supply Chain Procurement Specialist II will have the means and opportunity to raise our profits by making the most high- quality and cost-effective purchases.

The Supply Chain Procurement Specialist II will have a keen eye for detail and a commercial mindset. You should know how to evaluate market conditions and different suppliers. Communication skills will help you negotiate effectively and maintain profitable relationships.

The Supply Chain Procurement Specialist II will be able to critically assess suppliers, products, and services, and negotiate the best possible deals. Ultimately, an outstanding Supply Chain Procurement Specialist II has a keen sense of business and maintains meticulous transaction records.

The goal is to acquire supplies that are critical for the success of our business operations at the highest quality and at the lowest possible price and in the correct amounts.

KEY TRAITS AND CHARACTERISTICS:

• Able to focus on the big picture while being passionate about every minute detail
• An excellent communicator and comfortable working with cross-functional teams
• A true Problem Solver – can think holistically and present scenarios to solve the problem at hand
• Comfortable operating in ambiguity. Apply process where it creates value, and design process where necessary

KEY DUTIES AND RESPONSIBILITIES:

• Receives and analyzes requisitions, develops and investigates potential sources of supply, issues requests for quotations for those items not covered by existing purchasing agreements
• Issues purchase orders for supplies and materials
• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Updates job knowledge by participating in educational opportunities.
• Develop profitable purchasing strategies
• Assess supplier profiles and analyze offers
• Prepare and implement effective negotiation tactics
• Manage relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts
• Prepare and submit detailed reports (revenues, buying expenditures etc.)
• Follows up on open purchase orders as appropriate; expedites late or exception items
• Correspond with suppliers for quotations; maintains contact with vendors regarding current status of purchase orders
• Maintains files and records of materials, prices, inventories, and deliveries
• Analyzes inventory stock on-hand and initiates paperwork to purchase additional quantities when necessary
• Negotiates price and shipping with international vendors, sources new vendors and maintains relationships with existing vendors
• Coordinate and arrange for pickup and delivery of containers with manufacturers/vendors and carriers/forwarders
• Research, find, assess and help negotiate with new freight carriers and freight forwarders
• Researching and comparing suppliers, goods, and services.
• Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
• Scheduling and verifying purchase deliveries.
• Identify foreign and domestic suppliers and vendors.
• Ask vendors for promotional prices and incentives.
• Keep abreast of changes affecting both the supply of, and demand for, needed products and materials.
• Consider price, quality, availability, reliability, and technical support when choosing suppliers
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Monitor and follow applicable laws and regulations.
• Negotiate, or renegotiate, and administer contracts with suppliers, vendors, and other representatives.
• Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective
• action.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
• Maintain and review computerized or manual records of items purchased, costs, delivery, product performance, and inventories.
• Review catalogs, industry periodicals, directories, trade journals, and Internet sites, and consult with other department personnel to locate necessary goods and services.
• Arrange the payment of duty and freight charges.
• Receives and analyzes requisitions, develops and investigates potential sources of supply, issues requests for quotations for those items not covered by existing purchasing agreements
• Monitoring and analyzing inventory stock on-hand, determining inventory needs and initiating paperwork to purchase additional quantities when necessary
• Research and evaluate new suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Research/reconcile/validate all inventory discrepancies weekly.
• Assist in the physical inventory preparation and reconciliation process for all Distribution Centers(DC’s)
• Yearly Physical inventory coordinating on the system portion working with Ops managers for planning.
• Ensure that the corporate directed cut off dates are adhered to and that all paperwork controls are in place for all functional areas in prepping the building for the inventory
• Lead the post inventory reconciliation phase, ensuring each processing area has reconciled variances
• Collaborate with Accounts Payable as needed to resolve invoicing variances
• Ensure completeness and accuracy of inventory transactions for the DC and fulfillment operations (includes sales, transfers, receipts, shipments, and adjustments)
• Assist Accounting in Cycle Count/Physical Inventory Reconciliations and analysis in addition to coordinate timing, execution and reporting of cycle count/physical inventory as required
• Cycle count on demand (auto generated by scale when short picks) must be completed on a weekly basis.
• Reporting on cycle count process to Management.
• Monitor short pick trends and work with the Operations team to analyze and address areas of concern
• Generate and monitor weekly reports of inventory flow within the warehouse including all interim storage areas (inbound, outbound, returns, quality control). Enforce control procedures, track performance. Review standards
• Audit receipts, track inbound flow, ensure timely turn on inbound.
• Track and audit put away accuracy
• Ensure accuracy, completeness, and synchronicity of inventory data integrated between the Enterprise Resource Planning

(ERP) system and Warehouse Management System (WMS)

• Recognizes signs of operational problems (e.g., wrong product in slots, high shrink, receiving errors, pick errors) and provides detailed action steps required of DC management to correct them.
• Collaborate with the customer service team and warehouse to properly/timely identify and disposition customer returns.
• Manage inventory reconciliation process ERP and WMS, including research of inventory discrepancies, root-cause analysis, and deployment of corrective actions to mitigate re-occurrence.
• Provides inventory reports to Purchasing and Accounting departments.
• Conducts frequent spot and partial audits of physical inventory.
• Reviewing error alerts daily and correct them or pass them to Operations or IT when needed.
• Performs other duties as necessary.

REQUIREMENTS AND TECHNICAL COMPETENCIES:

• 2 to 5 years of proven experience as Supply Chain Procurement Specialist, Purchasing, or Inventory Control with a medium to large scale manufacturing company
• High School degree, Certification, or vocational training(college degree preferred)
• Experience sourcing and working international vendors (specifically China)
• Experience with Microsoft Office (work, excel, outlook, etc.)
• Experience with enterprise ERP systems
• Knowledge of Supply Chain Management
• Knowledge of Vendor Relationship management
• Customer Service skills
• Knowledge of Manufacturing Methods and Procedures
• Knowledge of Manufacturing Quality
• Knowledge of Cost Accounting
• Demonstrable experience in negotiating prices and terms and conditions
• Knowledge of market research, data analysis and purchasing best practices
• Excellent communication and interpersonal skills
• A strong analytical mindset
• Proficiency in and inventory management software programs.
• Excellent communication skills.
• Strong organization and documentation skills.
• Strong research and analytical skills.
• Type 45 WPM
• BSc/BA in business administration or relevant field; MSc/MA will be considered a plus

WORK ENVIRONMENT and PHYSICAL DEMANDS:

• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines and various computer programs.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• The noise level in the work environment is typical of that of an office.
• Incumbent may encounter frequent interruptions throughout the work day.
• The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to move, traverse, reach, and bend throughout the day.
• May need to be in the warehouse to perform some functions where PPE will be needed and may encounter hazards.
• May be subject to occasional travel.
• May be required to move or lift up to 20 pounds.

BendPak Inc. is an equal opportunity employer. Applicants are considered for employment without regard to race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state or local law.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Theodore, AL 36582: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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