The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Water Supply seeks to hire a Principal Administrative Associate I for a position located at offices in Kingston, New York. Working within Bureau of Water Supply (BWS) Management Services and Budget Directorate, under general supervision of the Timekeeping Supervisor, the selected candidate will serve as Timekeeper for staff West of the Hudson River. Specific duties include:
The Bureau of Water Supply seeks to hire a Principal Administrative Associate I for a position located at offices in Kingston, New York. Working within Bureau of Water Supply (BWS) Management Services and Budget Directorate, under general supervision of the Timekeeping Supervisor, the selected candidate will serve as Timekeeper for staff West of the Hudson River. Specific duties include:
- Performing difficult and responsible work in the keeping of time, payroll records and other tasks.
- Preparing and processing of papers related to Workmen’s Compensation, Family & Medical Leave Act (FMLA), Paid Family Leave (PFL) and PESH (Public Employee Safety & Health) documents
- Preparing and processing papers related to retirements, suspensions and requests for leaves of absence
- Coordinating of managerial/non-managerial requests for annual leave carryover as well as coordination of Overtime Waivers.
- Assisting employees and supervisors with all Time and Leave issues and questions to ensure the consistent application of time and leave policies throughout the Bureau.
- Interacting and serving as liaison between the Office of Payroll and employees.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Working knowledge of Microsoft Office Word, Excel and Outlook
- Working knowledge of CityTime
- Thorough Knowledge of Time and Leave policies and procedures
- Knowledge of Workmen’s Compensation and FMLA
- Prior clerical work experience
- Communication skills; both written and verbal
- Interpersonal skills, organizational and time management skills
- Ability to use the printers, faxes, copiers and phone systems provided by DEP
Additional Information
DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success or our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job.
Kingston is a City in Ulster County, New York approximately 90 miles north of New York City.
Kingston is a City in Ulster County, New York approximately 90 miles north of New York City.
To Apply
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55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Hours/Shift
35 Hours per week / Day shift
Work Location
71 Smith Avenue Kingston, NY 12401
Residency Requirement
New York City residency is not required for this position.
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