Administrative Assistant

Job Summary – The Administrative Assistant will provide in house support to association teams for all tradeshows, conferences and meetings being planned and coordinated for our clients. Responsibilities include in house coordination with the point of contact at each event, problem solving and maintaining contact with the teams. The Administrative Assistant reports to the respective Client Directors.

Core Values:

• Passion
• Enthusiasm
• Excellence
• Professionalism
• Solutions Oriented
• Accountability
• Teamwork

Major Responsibility Areas (MRAs)

• Support association events including early registrations, requests for information, trade show coordination, and marketing input
• Manage database(s)
• Answer phones and email inquiries
• Take and compose board meeting minutes when required
• Function as connection between member or prospective member liaison and HQs
• Other responsibilities as required

Required Skills

Technical

• Proficient with Microsoft Office and social media mediums and ability to learn and use new software and online resources
• Database management; experience in NetForum/Your Membership a plus

Interpersonal

• Excellent verbal, written communication, and proofreading skills
• Exceptional organization with ability to multi-task in a high-speed environment

Core Competencies

• Customer Orientation: Demonstrates concern for satisfying external and internal customers quickly and effectively.
• Attention to Communication: Ensures that information is passed to others who should be kept informed. Keeps his/her manager informed about progress and problems; avoid surprises.
• Initiative: Anticipate what needs to be done before being asked or before the situation requires it.
• Fostering Teamwork: Provide assistance, information and support to colleagues to build or maintain relationships.

Education/Experience – 2+ years’ administrative or project management experience.

Familiarity with associations or professional service environments a plus.

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Princeton Junction, NJ 08550: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Database management: 1 year (Required)
• Customer service: 2 years (Required)
• Organizational skills: 2 years (Required)
• Proofreading: 2 years (Required)
• Administrative experience: 2 years (Required)

Work Location: Hybrid remote in Princeton Junction, NJ 08550

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