Job Title: Administrative Assistant
Job Code: 16191364
Job Location: Charleston, South Carolina

Imagine One Technology & Management, Ltd. is currently seeking a highly motivated Administrative Assistant to support day-to-day operations of our Charleston, South Carolina office. We invite you to apply to this job opportunity and consider a role on our team.

General Responsibilities:
The Administrative Assistant will provide overall office management support and clerical duties, to include filing, bookkeeping, data entry, creation and maintenance of correspondence, and other administrative duties as assigned. Work assigned may range from routine and procedural duties, such as providing receptionist, phone, and clerical duties, to more advanced duties such as assisting with conferences, meetings, local and office events, arranging travel, assisting with project-related documentation, and/or other special projects as assigned.

Key Responsibilities:

• Assist in the management of daily office operations
• Greet and support incoming guest/vendors/customers and answers phones during normal business hours
• Manage the front desk by assisting employees, vendors, building maintenance, and manage mail and packages (including outbound mailings)
• Assist with the management of security cards, office security systems, and visitor logs
• Daily maintenance of appearance of common areas and meeting spaces, kitchen refreshments, as well as equipment and appliances
• Communication with and coordination of various office vendors such as cleaning services and equipment repair
• Assist with new hire orientation set-up and clerical duties related to employee onboarding and terminations, providing appropriate paperwork, and handling any other related inquiries
• Order, check-in, and distribute general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• Compile and maintain records of business transactions and office activities
• Operate office equipment, such as PCs, copy machines, scanning equipment, etc.
• Respond to inquiries, data calls, and informational requests
• Ability to bend and lift 20 to 30lbs, required

• Minimum of two (2) years of administrative / office management experience
• Proven ability to work both independently and with others and under strict deadlines
• Advanced knowledge of Microsoft Office products such as Word, Excel, Outlook, Teams, PowerPoint

• Bachelor’s degree from an accredited college or university, preferred but not required
• High school diploma or equivalent, required

• High-level attention to detail and the ability to track various projects, tasks, schedules, and competing priorities
• Excellent interpersonal skills and the ability to work in a fast-paced team environment are essential, as well as the ability to use discretion when handling sensitive information
• Excellent and effective oral and written communication skills
• Ability to maintain a calm and professional demeanor and be effective when dealing with new challenges
• Strong organizational and time management skills
• Willingness to learn, ask questions, and be proactive
• Strong work ethic, personal integrity, and self-motivation
• Excellent analytical and problem-solving skills
• Process-oriented and highly motivated

• U.S. Citizenship, required

• This is not a remote position; telework not permitted.