The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.
The Bureau of Sustainability seeks to hire HR Administrative Support for the Administrative Services Directorate located in our Lefrak office in Queens, NY. The selected candidate will be responsible for the onboarding of new personnel. This task includes preparing and modifying job descriptions using the City’s NYCAPS automated system to post for job vacancies, liaising with the hiring managers to assure all job functions are captured in the posting, reviewing resumes to assure candidates meet the qualifications of the position and preparing all interview documents. The HR Administrative Support will assure that all documents are prepared accurately for the selected candidate and submitted to our Agency HR in a timely manner. Additionally, they will be responsible for submitting documents for salary increases of current personnel and addressing leave actions such as resignations and retirements.
The HR Administrative Support will also be responsible for assisting personnel with inquiries and submitting documentation for temporary leaves such as Child Care Leaves, Paid Family Leaves and Family Medical Leave Act (FMLA) and other requests. Other personnel related responsibilities include assisting with personnel data changes such as distribution changes, civil service status changes, title changes, etc.
The Bureau of Sustainability seeks to hire HR Administrative Support for the Administrative Services Directorate located in our Lefrak office in Queens, NY. The selected candidate will be responsible for the onboarding of new personnel. This task includes preparing and modifying job descriptions using the City’s NYCAPS automated system to post for job vacancies, liaising with the hiring managers to assure all job functions are captured in the posting, reviewing resumes to assure candidates meet the qualifications of the position and preparing all interview documents. The HR Administrative Support will assure that all documents are prepared accurately for the selected candidate and submitted to our Agency HR in a timely manner. Additionally, they will be responsible for submitting documents for salary increases of current personnel and addressing leave actions such as resignations and retirements.
The HR Administrative Support will also be responsible for assisting personnel with inquiries and submitting documentation for temporary leaves such as Child Care Leaves, Paid Family Leaves and Family Medical Leave Act (FMLA) and other requests. Other personnel related responsibilities include assisting with personnel data changes such as distribution changes, civil service status changes, title changes, etc.
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills
- Five or more years working in Human Resources and familiarity with the City hiring process
- Familiarity with the Civil Service Process
- Excellent communication skills
- Customer orientation and ability to adapt and respond to different types of characters
- Preferences will be given to candidates with computer proficiency, including Microsoft Office Suite products (Word, Excel, and PowerPoint) and Adobe Systems
- Familiarity with Customer Relationship Management (CRM) systems
- Ability to multi-task, prioritize, and manage time effectively
- Maintain employee files and records in electronic and paper form
- Effectively communicate with job applicants and existing employees regarding various policies, internal requirements, benefits, evaluations, time and leave and general work expectations, etc.
Additional Information
“NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate on your resume or cover letter that you would like to be considered under the 55-a Program. This position is also open to non-55-a Program candidates serving in the permanent incumbent (civil service) title as indicated in the job posting notice under Civil Service Title.”
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
To Apply
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55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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