Administrative Assistant Job at Stefanini, Inc
Stefanini Group
is hiring!
Do you want to be a part of a highly innovative, digitally transformative team and work on cutting-edge, state-of-the-art technologies? If yes, then this is for you!
An exciting opportunity awaits, let us help you get started!
Click Apply now or
call: (248) 936-5005 / email: Venus.Vinoya@stefanini.com for faster processing!
Open to W2 candidates only!
Shift:
3 to 5 days a week depending on the workload
Description:
- The incumbent will provide administrative and clerical support as directed to meet site objectives
- Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and monitoring site security activities
- The incumbent will work closely with the Facilities Group Leader and Site Security Representative to ensure site procurement and security processes are executed in line with corporate guidance
Principal Responsibilities:
- Provides front-desk coverage and serves as the first point of contact for all visitors, contractors, and other external callers
- Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders
- Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval
- Supports department meetings and event functions by reserving and preparing meeting rooms
- Works with vendors and other third-party service providers to verify the completion of site safety requirements and coordinate appropriate access
- Creates security access badges and issues parking permits
- Multi-tasks and responses to evolving priorities relating to site safety and security
- Maintain a clean and orderly work area
- Follows site safety rules and promotes their observance in the performance of job duties
- Performs other work-related duties as assigned
Required Qualifications:
- High School Diploma
- 3-5 years of administrative and/or procurement experience
- Must have excellent communication (written and verbal) and customer service skills
- Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
- Strong time-management and organizational skills
- Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
- Must be able to lift and/or move up to 40 pounds
- Working knowledge of corporate spending reports
Preferred Qualifications:
- Bachelor's Degree in Business Administration, Management, or a related field
- Front desk receptionist experience
- Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
- Strong data analysis
- Shipping & Receiving and/or mailroom experience
- Experience with managing building access control systems
- Vendor management experience
- Experience working in a 5S and safety-conscious environment
Additional Description:
- This position will support EHS - Environmental, Health and Safety, Security and preparations for an RC - Responsible Care audit in August 2023
- Proficient in SAP
Who We Are
The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting, company with a global presence. We are CMM Level 5 company.
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