Overview

The Administrative Assistant will apply their marketing and administrative knowledge to support our firm's architectural, engineering, and consulting (AEC) services group in Lakewood Ranch, Florida. Our core business relates to the inspection, engineering, and project management of existing buildings and structures, which service property manager, condominium and HOAs, attorneys, contractors, building owners, developers, and insurance adjusters. The salary for this role is $45-55K per year. In return for your talent and effort, we offer our full-time employees a competitive benefits package—including medical, dental, vision, life, disability, employer-matching 401(k), 3 weeks of PTO, and opportunities for advancement.

Essential Job Functions

• Lead intake with prospective clients
• Proposal generation and contract preparation
• Onboard new projects and update project lists
• Generate win/loss reports
• Assist in the development of market collateral
• Providing office and project coordination support to project managers and administrative staff
• Facilitating staff meetings
• Calendar schedule travel arrangements
• Represent the company at various events, including trade shows and industry meetings, while focusing on lead generation and building/enriching relationships with potential and current clientele and industry associates.
• Assist in implementing marketing and communication strategies
• Ability to initiate, develop and maintain mutually beneficial client relationships.

Required Education and Certifications

• An associate's or bachelor's degree from an accredited college or university is preferred.
• A valid driver's license and reliable transportation are a must.

Required Skills and Abilities

• Ability to travel for tradeshows and marketing events
• Excellent writing and proof-reading skills
• Ability to multi-task and meet critical deadlines.
• Must be outgoing and able to interact with staff, clients, and home/business owners.
• Ability to work independently with good judgment and critical thinking skills.
• Must be able to perform under pressure and meet deadlines.
• You must be able to manage several projects simultaneously and be detail orientated. Excellent communication skills, both verbal and written, are critical.

Physical Demands, Overtime, and Travel Requirements

Work is performed primarily in an office setting. The employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 50 pounds. Clear vision and depth perception are also necessary.

There will be periods when overtime will be required to meet the company's business needs.

Travel - 15%

THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.

Rimkus is an EEO/Affirmative Action Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability or protected veteran status.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• Bradenton, FL 34211: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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