TITLE: Administrative Assistant I SNAP-Ed-Nutrition Program Area Anderson County

DEPARTMENT: Cooperative Extension Program

REPORTS TO: SNAP-Ed Program Director/Coordinator

EFFECTIVE DATE Position will Remain Open until Filled

EMPLOYMENT STATUS: Full-time

EMPLOYMENT CLASSIFICATION: Exempt

INTERNAL CANDIDATES ARE ENCOURAGED TO APPLY

PRINCIPAL PURPOSE OF JOB: SNAP-Ed-Nutrition Program Area Administrative Assistant I under the direct supervision of the SNAP-Ed Program Director/Coordinator of the College of Agriculture, Community, and Sciences, performs a variety of Extension and secretarial duties for the SNAP-Ed Program. Most often duties include as answering and directing phone calls, filing information, and managing office supply needs to support Kentucky State Nutrition Education Team Coordinators: interacts with the public, makes travel arrangements, and assists on travel documents, impute data within Webneers and Pears, creates purchase orders, conducts research for pricing for supplies and equipment. Office will be in Lawrenceburg, KY

SCOPE OF RESPONSIBILITY: Performs a variety of Extension and secretarial duties for the Nutrition Team. Most often duties include as answering and directing phone calls, filing information, and managing office supply needs to support Kentucky State Nutrition Education Team Coordinators: interacts with the public, makes travel arrangements, and assists on travel documents, impute data within Webneers and Pears, creates purchase orders, conducts research for pricing for supplies and equipment.

ESSENTIAL JOB FUNCTIONS:

• Supports the Kentucky State University Nutrition Team – EFNEP, SNAP-Ed, and State Specialist of Dietetics and Human Nutrition
• Keeps a calendar for all Regional Nutrition Team events
• Make travel arrangements and assists on travel documents, and assigns vehicles to travelers
• Research pricing for supplies and equipment, creates and processes requisitions
• Performs a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Daily interactions with the public, KSU students, staff, and faculty
• Creates and distributes correspondence, reports, and other documents
• Proof and edits letters, success stories as well as enters program contacts into the Kentucky Reporting System (KERS)
• Assists with creating and maintaining frequent publications for community and partners
• Performs data entry and maintains files, database, and record retention
• Maintains budgets and accounts
• Creates and processes requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students
• Travel to Frankfort, Kentucky for meetings, in state and outstate professional development assigned by Kentucky State University Nutrition Team
• Performs other duties as assigned

OTHER DUTIES: The position will conduct other duties as required.

QUALIFICATIONS: Requires a high school diploma and 2 years of related administrative support experience or an equivalent combination of education and experience necessary to develop the required knowledge, skills and abilities for this position. Associates or Vocational Degree preferred.

KNOWLEDGE, SKILLS, and ABILITIES:

• Organizing and coordinating skills.
• Computer skills – utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy.
• Ability to create, compose, and edit written materials.
• Excellent ability to communicate, listen to and understand directions, information and ideas presented verbally and in writing
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Word processing and/or data entry skills.
• Ability to maintain confidentiality of records and information.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Must be able to lift moderate sized boxes
• Must be able to travel (50%)
• Must be able to work evenings and weekends (50%)

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.