Administrative /Executive Assistant Job at Contracting Resources Group
Contracting Resources Group, Inc. (CRG) is a Woman-Owned Small Business, specializing in several core markets within the Federal Government. Our professional services depth includes program management and evaluation, strategic communications, acquisitions management, and IT solutions. CRG is a leading management consulting firm, in part because of our ability to attract the highest quality team members through our emphasis on culture, competitive compensation, and benefits packages. Since 2002, CRG has consistently received top performance ratings from customers and teaming partners and industry awards, including Inc. Magazine's 5000 list of the Fastest Growing Companies in America, the Department of Labor HireVets Platinum Medallion award, and the Washington Business Journal, Inc. 5000, and Baltimore Sun's Best Places to Work awards.
The Bureau of Democracy, Human Rights and Labor (DRL) was mandated by Congress to hold governments accountable to their obligations under universal human rights, promote greater respect for human rights, promote rule of law, to seek accountability, assist efforts to reform and strengthen the institutional capacity of the United Nations High Commissioner Office for Human Rights and coordinate human rights activities with important allies worldwide. DRL's Office of Global Programs (DRL/GP) has a requirement for an Office Administrator.
The Bureau of Democracy, Human Rights, and Labor's Office of Global Programs (DRL/GP) at the U.S. Department of State is looking for a detail-oriented person with strong communication and writing skills, with the ability to manage competing priorities, to join our Office Administration team as an Office Administrator. This person will be responsible for supporting the DRL/GP office director and staff in day-to-day functions.
Duties and Responsibilities:
Administrator carries out major responsibilities to ensure effective management of DRL' s Federal employees time and attendance, travel, and other duties as outlined below.
- Support office staff in day-to-day functions, particularly the office director
- Establish priorities, set up, reschedule, or refuse appointments for the office director accept or decline invitations to meetings, and arrange for representation by a subordinate official when that is desirable, completing this at the OMS' own initiative and discretion
- Type, file, and complete other clerical duties for the office, to include managing the office calendar
- Schedule briefings by members of the staff for the director; in the absence of the director, assume responsibility for ensuring requests for action or information, which would receive the director's attention normally, are made known to responsible subordinate supervisor or staff member
- Transmit, receive, and acknowledge electronic mail and messages; check transmittals for proper clearances; and print hard copies of incoming mail or routes to other terminals as designated
- Perform systems maintenance functions for electronic mail systems under the direction of a higher graded specialist such as the elimination of outdated files, preparing backup files, and manage an electronic bulletin board
- Control director's activity schedule and provide reminders of appointments
- Make all necessary arrangements for director and deputy director travel, arrange schedules of visits, make transportation and hotel reservations, notify organizations and officials to be visited, stay in touch with director and others en route, write thank-you letters after director returns, and submit travel vouchers and reports
- Manage travel and submit travel vouchers for all officers in DRL/GP, including FTE and contractors, through e2Solutions
- Manage time/attendance for the office, process taxi vouchers, and orders supplies
- Assist new staff and interns to obtain computer, network, and building access; print welcome packets for all incoming staff
- Keep time and attendance for a growing staff of 90 and process payroll.
- Apply internal control measures to protect organizational integrity and prevent unauthorized use or misappropriation of sensitive and classified material; report instances of security violations/problems to appropriate supervisory/management official; and assume full responsibility for safeguarding all classified and sensitive (but unclassified) material and equipment in assignment area(s)
- Be a qualified typist with proficiency in the Microsoft Suite
- Have strong interpersonal and customer service skills
- Possess strong multi-tasking and organizational skills
- Have demonstrated experience processing DoS payroll
- Have familiarity with DOS standardized document formats
- Have demonstrated experience with DOS travel systems as well as Federal & DOS travel regulations
- Must be able to obtain security clearance
Education:
Bachelors' degree preferred with 7-8 years of experience.
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