Administrative Services Manager Job at Shippensburg University
General Responsibilities
Work in and manage the Accounts Payable department. The Accounts Payable department is responsible for the payment of all service contracts, supply, orders, travel expense vouchers, student refund checks, and other miscellaneous invoices for the university. The department verifies pricing and quantities invoiced to the purchase order pricing and quantities received at the warehouse. It also verifies that services are rendered prior to payment of service contracts. The department is responsible for typing and issuing transportation orders, hotel orders, and travel advances and also preparing tax exemption forms for outside vendors. The department reconciles the Central Treasury and the Federal Student Loan bank accounts.
Manage the University Mail Services/Central Stores & Receiving department. The Central Stores & Receiving duties include the receipt, storage, inventory, and issuance of all commodities used by the university. This includes the disbursement of centralized central storeroom goods and inspecting incoming goods for correctness of size, quantity, quality, and types of materials. Vehicle Dispatch also resides in the department. The Mail Services portion of the department provides mail services to the academic, administrative, and student life areas of the university. Mail Services duties include ensuring the timely delivery of all internal and external mail and parcels.
Description of Duties
A. Manage the Accounts Payable function – Ensure that invoices are processed efficiently and timely.
B. Manage the Mailroom/Central Stores & Warehouse function – Ensure the timely delivery of all mail, parcels, and commodities. Review operational requirements and policies.
C. Audit, prepare for payment, and remit all supply orders, including blanket orders.
D. Review outstanding aged invoices – Minimize ages outstanding orders by following up with University personnel and vendors to resolve problems.
E. Maintain current with all University, System, Commonwealth, and Federal regulations and/or laws.
F. Other duties as required.
Work in and manage the Accounts Payable department. The Accounts Payable department is responsible for the payment of all service contracts, supply, orders, travel expense vouchers, student refund checks, and other miscellaneous invoices for the university. The department verifies pricing and quantities invoiced to the purchase order pricing and quantities received at the warehouse. It also verifies that services are rendered prior to payment of service contracts. The department is responsible for typing and issuing transportation orders, hotel orders, and travel advances and also preparing tax exemption forms for outside vendors. The department reconciles the Central Treasury and the Federal Student Loan bank accounts.
Manage the University Mail Services/Central Stores & Receiving department. The Central Stores & Receiving duties include the receipt, storage, inventory, and issuance of all commodities used by the university. This includes the disbursement of centralized central storeroom goods and inspecting incoming goods for correctness of size, quantity, quality, and types of materials. Vehicle Dispatch also resides in the department. The Mail Services portion of the department provides mail services to the academic, administrative, and student life areas of the university. Mail Services duties include ensuring the timely delivery of all internal and external mail and parcels.
Description of Duties
A. Manage the Accounts Payable function – Ensure that invoices are processed efficiently and timely.
B. Manage the Mailroom/Central Stores & Warehouse function – Ensure the timely delivery of all mail, parcels, and commodities. Review operational requirements and policies.
C. Audit, prepare for payment, and remit all supply orders, including blanket orders.
D. Review outstanding aged invoices – Minimize ages outstanding orders by following up with University personnel and vendors to resolve problems.
E. Maintain current with all University, System, Commonwealth, and Federal regulations and/or laws.
F. Other duties as required.
Minimum Qualifications
- Bachelor’s Degree in a business related field
- Minimum 5 years Accounts Payable experience with Supervisory responsibilities
Preferred Qualifications
Posting Detail Information
Open Date
11/08/2022
Close Date
Open Until Filled
Yes
Special Instructions Summary
For full consideration candidates should apply online at https://jobs.ship.edu with acceptance of materials continuing until the search has been closed. Materials submitted in other formats including paper applications will not be considered. All applications and inquiries will remain confidential. Shippensburg University of Pennsylvania is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, or gender identity. Individuals from traditionally underrepresented populations are encouraged to apply.
Additional Information
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