Administrative Specialist I - Facilities Job at County of McLean, IL
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Position Announcement
Full-Time Administrative Specialist I - Facilities Management
Minimum Starting Salary: $17.1735/hour
Position Summary
Under general supervision, performs a variety of routine tasks involved in providing administrative support to County programs and managers. Duties typically include telephone and on-site reception, filing, general processing and distribution of materials, meeting/conference room scheduling, data entry and word processing. Work is performed with independence after a period of on the job training to learn office procedures and routines. Work is reviewed by a supervisor for adherence to department and County policies and procedures and the efficient and effective completion of assigned tasks
Essential Duties and Responsibilities
Compiles, photocopies, organizes, tallies, records and/or distributes a variety of materials and/or data; reviews documents for completeness.
Keyboards a variety of documents, including reports, case notes, correspondence, and forms; performs data entry.
Opens, processes, and distributes in-coming mail; processes out-going mail.
Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned.
Establishes, maintains, and/or retrieves computerized and manual files, logs, records, documents, and items; searches for requested information and prepares routine responses.
Schedules appointments, meetings, and conference rooms; assists with meeting arrangements.
Assesses client eligibility for services against prescribed guidelines; assists clients to complete forms and applications;
Maintains office supply levels and advises appropriate party of needed purchases; orders some supplies, as assigned.
Operates a variety of office equipment; provides orientation for new and temporary staff, as assigned.
Performs related work, as assigned.
Knowledge, Skills and Abilities
Knowledge of English composition, spelling, and grammar.
Some knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position.
Some knowledge of alphabetical and numerical filing systems.
Some knowledge of accounting practices and principles, as required by the position.
Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone.
Ability to effectively resolve conflict and diffuse difficult situations.
Ability to understand and follow oral and written instructions.
Ability to communicate effectively, both orally and in writing.
Ability to learn rules and procedures and to apply them correctly in varying circumstances.
Ability to work with and maintain confidential information.
Ability to quickly and accurately make mathematical calculations.
Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public.
Ability to operate two-way radios and other equipment specific, as required by the position.
Required Qualifications
High school graduation, or possession of a GED certificate including or supplemented with course work in business, general clerical, or office procedures; and
some experience (2-5 years) in general clerical or customer service work;
Preference will be given to candidates with knowledge and experience with building maintenance procedures
Work Environment
Work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting. Some required tasks may involve exposure to the general public. Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment.
Benefits Package
McLean County offers a comprehensive benefits package including:
Medical, Dental and Vision Insurance
Medical Member Rewards Program
Health Savings Account (HSA)
Flex Spending Account (FSA)
Dependent Spending Account (DSA)
Supplemental Insurance: Life, Critical Illness and Accident
County provided Life Insurance
Illinois Municipal Retirement Fund (IMRF Pension)
Paid time off: vacation days, personal days, sick days, holidays
Identity Protection
Charitable Giving
Employee Assistance Program
About McLean County Government
McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $97 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.
To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.
How to Apply
Click "Apply Now" at the top of this post.
McLean County Government is proud to be an Equal Opportunity Employer.
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Position Announcement
Full-Time Administrative Specialist I - Facilities Management
Minimum Starting Salary: $17.1735/hour
Position Summary
Under general supervision, performs a variety of routine tasks involved in providing administrative support to County programs and managers. Duties typically include telephone and on-site reception, filing, general processing and distribution of materials, meeting/conference room scheduling, data entry and word processing. Work is performed with independence after a period of on the job training to learn office procedures and routines. Work is reviewed by a supervisor for adherence to department and County policies and procedures and the efficient and effective completion of assigned tasks
Essential Duties and Responsibilities
Compiles, photocopies, organizes, tallies, records and/or distributes a variety of materials and/or data; reviews documents for completeness.
Keyboards a variety of documents, including reports, case notes, correspondence, and forms; performs data entry.
Opens, processes, and distributes in-coming mail; processes out-going mail.
Answers incoming calls, directing callers, as appropriate, or takes or refers messages; greets visitors and customers at a counter or reception desk, and refers or directs, as appropriate; provides customer service explaining documents and requirements; answers procedural inquiries; calculates fees and assessments; takes and receipts monies or property, and balances related reports, as assigned.
Establishes, maintains, and/or retrieves computerized and manual files, logs, records, documents, and items; searches for requested information and prepares routine responses.
Schedules appointments, meetings, and conference rooms; assists with meeting arrangements.
Assesses client eligibility for services against prescribed guidelines; assists clients to complete forms and applications;
Maintains office supply levels and advises appropriate party of needed purchases; orders some supplies, as assigned.
Operates a variety of office equipment; provides orientation for new and temporary staff, as assigned.
Performs related work, as assigned.
Knowledge, Skills and Abilities
Knowledge of English composition, spelling, and grammar.
Some knowledge of computers, applicable software programs, and other standard office equipment related to the duties of the position.
Some knowledge of alphabetical and numerical filing systems.
Some knowledge of accounting practices and principles, as required by the position.
Ability to interact with the public and provide information in a polite and efficient manner, both in person and on the telephone.
Ability to effectively resolve conflict and diffuse difficult situations.
Ability to understand and follow oral and written instructions.
Ability to communicate effectively, both orally and in writing.
Ability to learn rules and procedures and to apply them correctly in varying circumstances.
Ability to work with and maintain confidential information.
Ability to quickly and accurately make mathematical calculations.
Ability to establish and maintain effective working relationships with co-workers, officials, various external contacts, and the general public.
Ability to operate two-way radios and other equipment specific, as required by the position.
Required Qualifications
High school graduation, or possession of a GED certificate including or supplemented with course work in business, general clerical, or office procedures; and
some experience (2-5 years) in general clerical or customer service work;
- or any equivalent combination of education and experience that would provide the above-noted knowledge, skills, and abilities.
Preference will be given to candidates with knowledge and experience with building maintenance procedures
Work Environment
Work is primarily performed indoors in an office environment and involves exposure to normal risks typical to an office setting. Some required tasks may involve exposure to the general public. Work requires sufficient physical strength, agility, endurance, dexterity and hand-eye-foot coordination to perform all essential duties. Work requires sitting and/or standing for extended periods of time; walking; bending and reaching; stooping; lifting and carrying objects; and operating standard office equipment.
Benefits Package
McLean County offers a comprehensive benefits package including:
Medical, Dental and Vision Insurance
Medical Member Rewards Program
Health Savings Account (HSA)
Flex Spending Account (FSA)
Dependent Spending Account (DSA)
Supplemental Insurance: Life, Critical Illness and Accident
County provided Life Insurance
Illinois Municipal Retirement Fund (IMRF Pension)
Paid time off: vacation days, personal days, sick days, holidays
Identity Protection
Charitable Giving
Employee Assistance Program
About McLean County Government
McLean County is the largest county by land area in the state of Illinois with a population of over 172,000. McLean County Government is a fast-moving and dynamic workplace established to locally administer Illinois State laws and serve the community in a variety of ways throughout our multitude of departments. With a $97 million operating budget, over 800 employees, and an Aa1 Bond Rating, McLean County Government is positioned to maintain and expand its reputation for excellence in local government.
To learn more about all the services McLean County Government provides the community, please visit https://mcleancountyil.gov/. A full list of Departments with a description of their function can be located at https://www.mcleancountyil.gov/8/Departments.
How to Apply
Click "Apply Now" at the top of this post.
- If applying through a third party job board, please fill out an application via McLean County Government"s Job Board located at https://il-mcleancounty.civicplushrms.com/careers/Jobs.aspx
McLean County Government is proud to be an Equal Opportunity Employer.
Please Note :
www.epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, www.epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.