As a condition of employment, the museum requires employees to be fully vaccinated against COVID-19, which includes an mRNA booster vaccine (Pfizer or Moderna).

JOB SUMMARY:

The Registrar's Office at the George Eastman Museum has primary responsibility for documentation, logistics, and risk management as they relate to the permanent collection, and objects on loan to the institution. The department works closely with all areas of the museum, but maintains especially close collaboration with the collecting departments of the museum.

JOB DUTIES:

· Implement and maintain registrarial procedures associated with potential acquisitions for the collection and outgoing loans from the collection.

· Serve as primary point of contact with donors, vendors, and borrowers regarding the logistics and shipping of objects for donation, purchase, or outgoing loan (except in the context of traveling exhibitions).

· Serve as primary contact for shipments of collection objects and potential acquisitions.

· Maintain clear communication with borrowers and potential borrowers from other institutions.

· In concert with the Moving Image department, acquire full understanding of the proper handling and shipping of nitrate film; acquire appropriate certification to ship hazardous materials.

· Working closely with the Moving Image department, fulfill shipping requests for loans from long-term lenders.

· Organize and lead monthly loan meetings; implement changes as needed; organize courier trips as required.

· Prepare and maintain detailed and accurate records associated with the acquiring, accessioning, or deaccessioning of objects.

· Prepare and maintain loan agreements, receipts, shipping records, etc., associated with objects lent by the museum to other institutions. Establish protocols for the archiving of paper records once the loans are closed.

· Prepare and distribute deeds of gift and receipts to donors and/or other appropriate signatories. Ensure that legal title is clear, and clearly transferred to the George Eastman Museum.

· Update and maintain relevant data in the museum's collection database of record, The Museum System (TMS).

· Work with department staff, curators, and collection managers to streamline and refine procedures.

· Uphold the collections management policy, and monitor its ongoing suitability to meet the museum's needs; propose changes as appropriate.

· Serve as courier for art in transit and during de/installation at borrowing venues.

· Work with the museum's fine arts insurance carrier as required.

· Work takes place in an office environment with moderate to light noise. The physical activities of this position require standing, walking, sitting, speaking, hearing, seeing, typing, lifting, and the ability to travel.

· Other duties as assigned.

MINIMUM QUALIFICATIONS:

Educational Requirements

• Master’s degree in Art History or related field.

Experience Requirements

· Must have at least three years of experience with TMS;

· Possess an understanding of the profession of museum registration and museum practice in general;

· Have excellent organizational skills and attention to detail.

· Strong computer skills e.g. Photoshop, Collection Management software (TMS), Microsoft Office.

· The ability to effectively organize large amounts of data, and

· Excellent communication and interpersonal skills; Effective time management skills.

To be considered for this position, please email a cover letter and a current CV or resume.

The Eastman Museum is committed to advancing inclusion, diversity, equity, and accessibility at our institution and in our society. The Eastman Museum is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $20.50 - $23.60 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
As a condition of employment, the museum requires employees to be fully vaccinated against COVID-19, which includes an mRNA booster vaccine (Pfizer or Moderna).

Work Location: One location

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