The Pastoral Center, located in Miami Shores, Florida is hiring for a Temporary Background Check Coordinator, to begin in January for the duration of current employee’s maternity leave, approximately 12 weeks. This role is responsible for coordinating the background evaluation and screening of archdiocesan personnel in the Pastoral Center, parishes, schools, St. Thomas University, Catholic Cemeteries, and other entities. Primary responsibilities are evaluating employee and volunteer background results that contain any record of arrest or other legal proceeding taken against the individual and determining eligibility for service. This position is familiar with Florida criminal statutes, has a thorough knowledge of the Archdiocesan Policy, Creating and Maintaining a Safe Environment for Children and Vulnerable Adults, and provides consultation to the Safe Environment Director and the Senior Director of Human Resources on personnel suitability for service. The Safe Environment Background Check Coordinator performs all duties and responsibilities in alignment with the mission, vision and values of the Catholic Archdiocese of Miami, the U.S. Catholic Conference of Bishops, Charter on the Protection of God’s Children, and human resources practices and functions in compliance with other applicable laws.

Essential Tasks and Responsibilities:

• Access the FDLE web site to retrieve background check reports and update fingerprint status in the Fieldprint background screening database.
• Maintain fingerprint/background check database of over 110,000 reports, and all related computer files necessary to track, locate and report screening results.
• Conduct local background checks through the FDLE web site as needed/ requested.
• Maintain all additional data on file to preserve records accurately and facilitate accessibility.
• Analyze background results of volunteers against the Policy’s list of prohibited offenses and determine volunteer eligibility for service with or without restrictions. Consult with Safe Environment Director and/or archdiocesan attorney on questionable results.
• Analyze background results for current employees and job applicants against the Policy’s list of prohibited offenses and parameters for suitability to be eligible for employment.
• Consult with Director of Human Resources and, as directed, contact archdiocesan attorney on questionable results.
• Learn applicable Florida criminal statutes and provide education and recommendation to directors on report results.
• Maintain and update list of entities receiving funding with conditions of background clearance attached; obtain source list from Office of Schools or other entities.
• Read incoming response correspondence, verify accuracy, document receipt in background screening database, and follow up if needed to conduct further background investigation.
• Answer caller and visitor questions regarding their specific background reports and direct them, if needed, to referral organizations that may give assistance with their concerns.
• Travel to other sites as scheduled for fingerprinting and provide site staff information and training for proper fingerprinting procedures.
• Fingerprint employees, volunteers and vendors who select the Pastoral Center Location as their fingerprinting site.
• Maintain confidentiality and security of all fingerprinting related data and background checks by restricting discussions or inquiries to Pastors, Principals and/or cleared human resource personnel on a legally mandated need-to-know only basis.
• Properly maintain printed Background Check Reports, and all related correspondence in locked, fire-proof cabinets as required by the FDLE/FBI and safeguard file confidentiality by unlocking and locking background screening file cabinets daily.
• Properly dispose of all confidential information by shredding as per legal requirements.
• Safeguard desktop document security and computer screen security.
• Liaise with Fieldprint support technicians and escalate service issues, particularly related to the system.
• Serve as primary contact for fingerprinting process, cost, and scheduling issues. Assist entities and individuals with registration for fingerprinting.
• Interact/communicate with the Office of Human Resources of the Pastoral Center regarding fingerprint/background check issues.
• Review monthly employment termination reports and eliminate terminated employees’ data.
• Read and follow up on any FDLE/FBI/DCF communications received regarding fingerprinting/ background checks processes.
• Prepare and coordinate with director all fingerprinting presentations as needed.
• Perform other job-related duties or administrative assistance as assigned/ needed including preparing mailings which includes notices/ letters, envelope labeling, copying, and assisting in preparation of events, classes and/or presentations.
• Perform duties with confidentiality and discretion, demonstrating excellent customer service.
• Regularly update knowledge of news, issues and laws surrounding abuse and healing.
• Maintain relationships with Human Resources and Catholic Schools office staff; as well as entity office staff to help understand policies and procedures in regard to fingerprinting and archdiocesan policy. Provide forms, registration codes and other needed information.
• Assist with implementation of new policies and procedures in the Archdiocesan entities.
• Maintain current knowledge on employment laws affecting hiring, particularly Title VII and EEO and understand adverse impact on protected classes.
• Other duties as assigned by supervisor.

Qualifications:

• Preferred: Bachelor’s degree from college or university in criminology, human resources, or related field; with 2-4 years’ experience in human resources, paralegal or legal offices.
• Minimum: Some college and four years’ related experience in lieu of Bachelor’s degree.
• Experience in working with databases, HR Information Systems, and law publishing systems or IT business applications.
• Knowledge of basic criminal justice terminology and Florida statutes related to policies; Paralegal certification a plus.
• Skilled in evaluation of data for purpose of giving competent recommendations.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Good time management skills, including ability to manage several projects at the same time with accuracy.
• Ready and able to practice absolute confidentiality and discretion.
• Knowledge of human resources hiring policies and programs.
• Good computer literacy, including abilities to use online applications with proficiency (MS Outlook, Word, and Excel) and navigate search engines effectively.
• Excellent oral and written English communication skills, including clear speaking voice; good spelling and grammar required.
• Effective Spanish and/or Haitian Creole spoken communication skills required.
• Supportive of the mission and tenets of the Roman Catholic Church; experience in a Roman Catholic environment preferred.
• Knowledge of basic tenets of Catholic Church and parish structures.
• Able to travel on occasion (one or more times per month) to meet in parishes or schools throughout the Archdiocese (Broward, Miami-Dade, and Monroe counties).
• Positive, can-do attitude; must be a team-player and have a professional demeanor.

Applicants please submit cover letter along with resume.

Job Type: Temporary

Pay: From $17.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Miami, FL 33138: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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